Executive Administrator

TAMPA BAY FEDERAL CREDIT UNION.•Tampa, FL

14h•$51,416 - $70,124•Hybrid

About The Position

The Executive Administrator provides confidential, high-level administrative and governance support. This position serves as a key administrative resource for the Risk Management and Governance function, the Board of Directors, Board Committees, management committees, and other executives as directed. This position requires a high degree of accuracy, discretion, follow-through, and ability to manage multiple deadline-driven responsibilities involving confidential and sensitive information.

Requirements

Two to Five years of similar or related experience, including experience in an administrative, executive support, governance, compliance, or financial institution environment
Must be proficient in Microsoft Office, including Word, Excel, PowerPoint, Teams, Outlook, as well as Adobe Acrobat

Nice To Haves

Prior administrative experience within a financial institution preferred

Responsibilities

Provides administrative and reporting support by preparing and distributing governance materials, coordinating organization-wide reporting packages, and performing data analysis to support quarterly and management reporting requirements.
Reporting, maintaining meeting records and corporate files, and ensuring all documentation is accurately organized, filed and submitted for review and release.
Supports compliance and governance activities by tracking and managing tasks within the compliance management system, coordinating regulatory and corporate filings, monitoring deadlines, and facilitating document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders to ensure timely and accurate completion of compliance-related requirements.
Manages the full lifecycle of organizational policies and procedures by coordinating scheduled reviews and revisions, republishing approved updates while ensuring accurate maintenance of the procedure library and compliance with governance and records retention requirements.
Manages executive scheduling and communications.
Plans and coordinates meetings, Board activities, and credit union events, including related logistics and required arrangements.
Provides support for external commitments by attending events as needed, which may include weekends, and coordinating travel, registrations, and accommodations for leadership and Board members.
Reconciles expense reports and credit card statement.