Executive Administrator

Backbone Fiber Systems, LLC•Berthoud, CO

1d•Onsite

About The Position

The Executive Administrator is a highly trusted professional responsible for executive support, office administration, organizational development, business process improvement, technology adoption, and coordination of employee-related administrative and HR processes. This position serves as the primary administrative partner to the CEO and leadership team and plays a critical role in supporting organizational efficiency through communication, project coordination, process improvement, and effective use of modern technology and AI-powered tools. The ideal candidate is highly organized, proactive, technologically savvy, solutions-oriented, and capable of managing multiple priorities while maintaining a high degree of professionalism, confidentiality, and accountability. This is a full-time, in-office position based in Johnstown, Colorado.

Requirements

Minimum 5 years of executive administration, office management, business administration, or related experience
Exceptional organizational, communication, and time-management skills
Ability to manage multiple priorities while maintaining professionalism, confidentiality, and attention to detail
Strong technology aptitude and proficiency with Microsoft Office Suite
Valid driver's license, reliable transportation, and an acceptable driving record
Authorized to work in the United States

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Human Resources, Organizational Leadership, or related field
Experience supporting executives, business owners, or leadership teams
Experience in construction, telecommunications, engineering, contracting, or service-based industries
Familiarity with HR administration, payroll systems, CRM platforms, project management software, Monday.com and workforce management tools
Comfortable learning and utilizing AI-powered productivity tools and emerging business technologies

Responsibilities

Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, communications, travel arrangements, document preparation, and follow-through on key priorities and commitments.
Support employee-related administrative processes by coordinating onboarding, offboarding, recruiting activities, benefits communication, personnel documentation, and collaboration with Backbone Fiber's third-party HR provider.
Manage day-to-day office administration, company records, vendor relationships, office resources, internal communications, and administrative systems that support efficient business operations.
Coordinate administrative projects and organizational initiatives, assist with process documentation, and support leadership in maintaining efficient and scalable business practices.
Utilize and support business productivity tools and administrative technologies that improve communication, organization, efficiency, and automation across the office.
Coordinate leadership and company meetings, prepare agendas and materials, document action items, and ensure timely follow-up on key initiatives.
Assist with administrative financial activities, including invoice processing, expense tracking, reporting support, vendor coordination, and maintenance of confidential business records.
Perform other duties and special projects as assigned in support of Backbone Fiber's continued growth and success.