Executive Administrator

ALERTWest • Chico, CA

4d • $34 - $42 • Onsite

About The Position

The Executive Administrator supports ALERTWest’s growth by serving as a strategic extension of the VP of Operations, driving day-to-day execution across operations, communications, and organizational priorities. It ensures alignment between leadership direction and cross-functional delivery, maintaining momentum on key initiatives in a fast-moving environment. This position operates at a high level of ownership and discretion, managing executive priorities, coordinating internal efforts, and supporting how ALERTWest communicates and executes both internally and externally.

Requirements

• 5+ year of executive assistant experience
• High School diploma or GED certificate
• Proven experience managing internal communications with selective external coordination
• Exceptional writing, editing, and presentation skills, with the ability to tailor messaging for diverse audiences
• Highly organized and detail-oriented, with a proven ability to manage multiple priorities and deadlines effectively
• Proven success operating independently in fast-paced start-up environment
• Extensive experience working directly with executive leadership to support strategic objectives
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience managing internal Wikis, Canva, Adobe creative, social media (Facebook, Instagram, LinkedIn, Twitter-X, YouTube), and project management tools such as Monday.com or similar platforms
• Ability to travel if required

Nice To Haves

• Bachelor’s degree in related field (strongly preferred)

Responsibilities

• Serve as the primary administrative and operational support to the VP of Operations
• Manage executive priorities, calendars, and scheduling to optimize time and focus
• Track and coordinate progress on initiatives, ensuring deadlines and deliverables are met
• Coordinate cross-functional efforts to maintain alignment and execution across teams
• Prepare materials for executive meetings, presentations, and strategic discussions
• Support special projects and initiatives as directed by leadership
• Help prioritize competing initiatives based on business impact
• Oversee internal marketing and communications initiatives aligned with leadership strategy and organizational priorities
• Manage social media strategy, content calendars, and publishing
• Develop and produce company materials, including one-pagers, presentations, and collateral
• Oversee website content, updates, and ongoing maintenance
• Maintain consistent messaging across internal and external communications
• Coordinate partner communications, including joint announcements and press materials
• Ensure brand consistency across all digital and print assets
• Plan and/or organize conferences, trade shows, and industry events
• Execute and Coordinate booth operations, materials, shipping, and on-site coordination
• Build and manage detailed executive travel itineraries
• Coordinate flights, hotels, transportation, and schedules
• Serve as the primary point of contact for event organizers and vendors
• Schedule and coordinate internal and external meetings, including catering, site preparation, and logistics for client and vendor visits
• Organize and coordinate marketing and operational budgets, including expense tracking, allocation of current budget funds, and reconciliation & reporting
• Manage purchasing of marketing materials, supplies, and event needs

Benefits

• On-site cafeteria with daily lunches
• Group Medical and Dental group insurance
• Life Insurance
• Vision reimbursement program
• 401k - currently 4% employer match
• Sick and Vacation Pay
• Holiday pay
• Employee Assistance Program (EAP)
• Medical benefits without a waiting period (available 1st of month after you start)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED