Executive Administrator

Spencer's and Spirit Halloween•Egg Harbor Township, NJ

About The Position

We are authentic, professional providers of fun, focused on building a Great Place to Work For All by staying true to our mission: “Life’s a Party, We’re Makin’ It Fun!” and “So Much Fun It’s Scary!” At Spencer’s and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all. One Team / One Goal We are leaders and owners of our business success. Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness. We are seeking a highly organized, proactive, and polished Executive Administrator to serve as a strategic partner to the President and provide backup support to the CEO’s Executive Assistant as needed. This role requires a high-performing individual who thrives in a fast-paced, high-visibility environment and operates with urgency, professionalism, and sound judgment. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level. This is a central, highly visible role within the organization, requiring the ability to manage, influence, and contribute to a wide range of company initiatives and executive priorities. The ideal candidate is flexible, solutions-oriented, and comfortable providing thoughtful, constructive input when needed. The individual in this role must also be comfortable representing the President and CEO when necessary, demonstrating strong executive presence, professionalism, and sound decision-making. Exceptional organizational skills, strong communication, and the ability to handle confidential information with discretion are essential. This role requires flexibility, including occasional evenings, weekends, and extended hours as needed.

Requirements

5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.)
Proven ability to thrive in a fast-paced, high-pressure corporate environment
Exceptional multitasking, organizational, and time-management skills
Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands
Self-starter with the ability to work independently and proactively
Excellent written and verbal communication skills
Strong problem-solving abilities and attention to detail
Ability to maintain professionalism and composure under pressure
High level of discretion, confidentiality, and executive maturity
Advanced proficiency in PowerPoint and other Microsoft Office Suite programs
Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management
Quick learner with the ability to adapt to new systems, tools, technologies, and evolving business needs

Nice To Haves

Experience working with BI tools, reporting platforms, and executive-level business data preferred

Responsibilities

Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed
Prioritize competing demands, ensuring alignment with business priorities and executive focus areas
Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions
Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions
Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination
Prepare executives with relevant documents and context in advance
Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations
Plan and manage detailed travel, including itineraries, accommodations, and transportation
Handle expense reporting accurately and timely
Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO
Manage sensitive communications with professionalism and urgency
Help streamline communication flow across leadership teams
Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism
Assist with special projects, cross-functional initiatives, and executive-level deliverables
Manage and support the corporate goals process by coordinating meetings, discussion points, and key takeaways/action items
Support invoice processing and administrative workflows as needed
Handle highly sensitive and confidential information with discretion
Operate with strong judgment when engaging across all levels of the organization
Coordinate team communications, events, and key engagement moments
Help drive organization and structure within the executive team