Executive Administrator
Cushman & Wakefield•New York, NY
•Onsite
About The Position
Cushman & Wakefield’s New York Midtown office is seeking an experienced C-suite Executive Administrator to support Executive Brokers in handling all administrative and strategic initiatives required to facilitate the transaction of Cushman & Wakefield’s commercial real estate business.
Requirements
- 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
- Bachelor’s degree required
- Excellent verbal and written communication skills
- Highly organized, logical thinker
- Takes initiative
- Ability to multi-task and organize a daily workload by priorities
- Sense of urgency about tasks or assignments
- Friendly, personable demeanor
- Strong work ethic/commitment level
- Team player
- Positive attitude
- Excellent attention to detail and follow through
- Proactive approach to problem-solving
- Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.
Nice To Haves
- real estate background preferred
Responsibilities
- Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner
- Provide oversight and guidance, organize, and prioritize critical issues
- Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely
- Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule
- Assist in planning and coordinating complex travel arrangements
- Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders
- Update and maintain contacts, telephone numbers and email addresses
- Manage CRM
- Manage deal booking process
- Coordinate and track presentations and client deliverables, ensuring timely completion
- Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information
- Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review
- Answer and screen all incoming calls to Executive Brokers office
- Organize and input broker expenses and charitable contributions, track payments and allowances
- Support Executive Broker's community and industry activities and events
- Ensure that education, credentials and licensing of brokers is current
- Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
- Provide PTO coverage to colleagues
- And any other duties as requested
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Executive
