Executive Administrator

Government of Alberta•Edmonton, AB

2d•CA$57,222 - CA$72,397•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans. We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence. For more information about Alberta Infrastructure, please visit http://www.infrastructure.alberta.ca.

Requirements

High school diploma and three years of related experience
Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education.
Strong analytical, problem‑solving, and interpersonal skills.
Ability to prioritize and manage a high‑volume, shifting workload.
Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint).
Ability to work independently, be resourceful, and seek information proactively.
Adaptability, flexibility, and a calm, professional approach in a busy environment.
Strong organizational skills for managing complex, non‑routine tasks.
Ability to accurately respond to and direct inquiries from boards and government staff.
Good working knowledge of division‑level business operations.

Nice To Haves

Experience with GOA systems such as ARTS, Exclaim, MyAgent, IMAGIS, and EPS.
Demonstrated ability to support team workloads and provide cooperative assistance.
Experience navigating government processes, procedures, and communication channels.

Responsibilities

Provide comprehensive executive administrative support, including calendar management, meeting coordination, travel arrangements, and handling correspondence (email, mail, and phone).
Prepare, review, and proofproofread documents such as correspondence, briefing materials, agendas, minutes, and forms, ensuring accuracy, professionalism, and adherence to style guidelines.
Manage information flow and stakeholder communication, maintaining strong relationships with internal teams, ministry offices (ADM/DM), and external partners.
Oversee administrative operations for the branch, including workload coordination, process guidance, and providing cover-off or support to administrative staff as needed.
Coordinate Action Requests (ARs) by reviewing submissions for accuracy, ensuring Executive Director sign-off, and liaising with ARTS Coordinator and ADM office on procedural updates.
Support HR processes, including onboarding, training administrative staff, preparing job postings, coordinating interviews, and tracking staffing requests.
Administer financial and procurement tasks, including expense claims, payment vouchers, procurement card reconciliation, and supporting fiscal year-end requirements.
Maintain organized filing and records management systems, ensuring compliance with established procedures and retention standards.
Provide branch-wide support, including planning sessions, internal events, communication flow, and assisting with stakeholder inquiries.
Troubleshoot and coordinate IT support, ensuring smooth technical operations for the Executive Director and administrative functions.