Executive Administrative & Training Assistant

Emerson•McKinney, TX

About The Position

The Executive Administrative & Training Assistant provides high-level administrative and operational support to a group of functional Vice Presidents while also coordinating training programs and business events. This role is responsible for managing complex schedules, supporting communication and documentation, and ensuring seamless execution of meetings, training sessions, and conferences. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Requirements

High school diploma or equivalent
5+ years of experience providing administrative support, including support to senior leadership
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Ability to work independently, exercise sound judgment, and proactively solve problems
Ability to remain flexible and effective during high-volume periods or large-scale events
Strong interpersonal skills and ability to collaborate with stakeholders at all levels
Ability to handle confidential information with discretion and professionalism
Experience supporting meetings, events, or training coordination
Willingness to support activities outside standard business hours during peak events or conferences

Nice To Haves

Associate’s degree or equivalent experience
Coursework or certifications in business administration or a related field
Experience supporting training programs, customer engagement events, or corporate conferences

Responsibilities

Manage complex calendars, including prioritizing meetings, resolving scheduling conflicts, and coordinating across time zones
Schedule, organize, and maintain meetings using Outlook, including managing distribution lists
Prepare, process, and track expense reports
Coordinate domestic and international travel, including itineraries, accommodations, and logistics
Answer and route incoming calls with professionalism and efficiency
Draft, edit, and prepare presentations, reports, and correspondence using Microsoft Office and Adobe tools
Maintain electronic filing systems, including contracts and pricing agreements, ensuring proper setup and signature collection
Manage inbound and outbound mail and correspondence
Process invoices, purchase orders, and vendor payments using Oracle; monitor alignment to training and departmental budgets
Research, source, and purchase office supplies and training materials while maintaining inventory
Coordinate logistics for business reviews, annual sales conferences, product training, and sales training events
Serve as a primary point of contact for vendors supporting training programs, events, and conference services
Manage all aspects of meeting and event execution, including invitations, attendee tracking, and on-site logistics such as materials, signage, and certificates
Support the development and distribution of training materials, agendas, and follow-up documentation
Track training attendance, evaluations, and completion records
Arrange travel, accommodations, and related logistics for visitors, trainers, and event participants