Executive Administrative Specialist

RPI Group • Washington, DC

4d

About The Position

RPI Group seeks an Executive Administrative Specialist to support program development and management for the Submarine Security Program. The position provides executive-level administrative support to leadership and handles classified and unclassified communications, travel coordination, security documentation, and facility operations in a TS/SCI environment.

Requirements

• Top Secret security clearance with SCI eligibility.
• 5–7 years of executive-level support experience.
• Strong analytical and writing skills.
• Proficiency in Microsoft Office Suite, DTS, SharePoint, and DISS.
• Writing, reporting, supply management, scheduling, Microsoft Office, organization, time management, travel logistics, and verbal communication skills.
• Strong leadership, flexibility, resilience, and problem-solving ability.
• Ability to build consensus among stakeholders and manage sensitive and confidential situations.

Responsibilities

• Coordinate, draft, and execute travel orders and vouchers for the Director and Deputy Director in the Defense Travel System, and arrange matters incidental to official business.
• Arrange lodging and vehicle rentals and provide logistical information for temporary duty (TDY) locations.
• Coordinate unclassified travel itineraries with points of contact.
• Receive and route incoming mail and correspondence.
• Edit, format, and disseminate classified and unclassified correspondence.
• Maintain logs of received documentation and data as needed, and control documents and packages up to the TS/SCI level.
• Transfer approved data between classified and unclassified networks for approved transmission.
• Maintain security logs of incoming and outgoing classified materials.
• Maintain complex meeting and travel schedules for the Director and Deputy Director, and answer and route phone calls professionally.
• Transmit security clearance and classified visit certifications.
• Ensure required records are maintained and submitted accurately and on time.
• Complete required forms and documents in accordance with government policy and regulations.
• Manage logistics for organizational facilities, including GENSER and SCI spaces; coordinate routine cleaning and maintenance, manage reportable equipment inventories, coordinate IT services and equipment, and manage facility and supply purchases.
• Submit, monitor, and coordinate visit access requests with government and program security offices (SSRs/SSOs) for visits requiring SECRET or higher clearances.
• Verify visitors' GENSER clearances using DISS.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed