Executive Administrative Specialist

RPI Group Inc•Washington, DC

5d•$120,000 - $140,000•Onsite

About The Position

RPI Group seeks an Executive Administrative Specialist to support program development and management for the Submarine Security Program. The position provides executive-level administrative support to leadership and manages classified and unclassified communications, travel, security documentation, and facility operations within a TS/SCI environment.

Requirements

Top Secret Security Clearance with SCI eligibility.
5–7 years of executive-level support experience.
Strong analytical and writing skills, including writing and reporting skills.
Proficiency in Microsoft Office Suite, DTS, SharePoint, and DISS.
Supply management, scheduling, organization, time management, travel logistics, and verbal communication skills.
Strong leadership skills, flexibility, resilience, and problem-solving ability.
Ability to gain consensus among stakeholders and manage sensitive and confidential situations.

Responsibilities

Coordinate, draft, and execute travel orders and vouchers for the Director and Deputy Director in the Defense Travel System, and arrange incidental official-business needs.
Arrange lodging, vehicle rentals, and logistical information for TDY locations.
Coordinate unclassified itineraries with points of contact for leadership travel.
Receive and route incoming mail and correspondence.
Edit, format, and disseminate classified and unclassified correspondence.
Log received documentation and data as needed and control documents and packages up to the TS/SCI level.
Transfer approved data between classified and unclassified networks for approved transmission.
Maintain security logs for incoming and outgoing classified materials.
Maintain the Director’s and Deputy Director’s complex meeting and travel schedules; answer and route phone calls professionally.
Transmit security clearance and classified visit certifications.
Ensure required records are maintained and submitted accurately and on time.
Complete forms and documents in accordance with government policy and regulations.
Manage logistics for organizational facilities, including GENSER and SCI spaces; coordinate routine cleaning and maintenance, manage reportable equipment inventories, coordinate IT services and equipment, and manage facility and supply purchases.
Submit, monitor, and coordinate visit access requests with government and program security offices (SSRs/SSOs) for member visits requiring SECRET or higher clearances.
Verify visitors’ GENSER clearances using DISS.