Executive Administrative Secretary (Non-Merit)

Kentucky Personnel Cabinet•Frankfort, KY

5d•Hybrid

About The Position

The Kentucky Department of Education is a service agency of the Commonwealth of Kentucky, and part of the Education and Labor Cabinet. The department provides resources and guidance to Kentucky’s public schools and districts as they implement the state’s P-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities. The department is led by an appointed commissioner of education, who is hired by and answers to the 11-member Kentucky Board of Education. Offices are administered by associate commissioners, and divisions within those offices are administered by division directors. The department employs approximately 425 Frankfort-based workers; 175 employees in support of the Kentucky School for the Blind (Jefferson County) and Kentucky School for the Deaf (Boyle County); and about 518 employees at the 50 Area Technology Centers across the state. OUR MISSION: To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student. OUR CORE VALUES: Equity Achievement Collaboration Integrity The department seeks to hire a smart, experienced, hardworking and dependable Executive Administrative Secretary to join our dedicated team. This role represents a fantastic opportunity to work in a dynamic, challenging and professional environment. We invite you to apply for the opportunity to allow you to expand your learning potential, while receiving a steady income and benefits. We look forward to reviewing your application!

Requirements

Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.

Responsibilities

Provide professional support to the Office of Teaching and Learning by preparing purchase requests, travel vouchers, print requests, maintaining filing system and all other paperwork required by the deputy commissioner and staff.
Draft correspondence, memorandums, reports or other responses that require the interpretation and application of policies and procedures.
Organize and monitor procedural work in the office.
Serve as the office timekeeper, ensuring staff complete the necessary forms for payroll and review for accuracy.
Assist with completion of required HR forms to be initiated for the hiring of new staff.
Research information for leadership using various options.
Make travel arrangements for the leadership, including completion of travel reimbursements, state park inter-account forms, out of state authorizations, etc.
Coordinate all necessary arrangements for meetings and/or trainings including conducting hotel site visits, set up hotel contracts, ordering of handouts with print shop, audio and video equipment, registration of attendees.
Assist with expense vouchers for staff in division to ensure correct budget codes.
Maintain inventory of all items valued over $500.
Coordinate recruitment efforts – Festivals, College and Career, back to school events with local organizations.
Assist with expense vouchers for staff in office to ensure correct budget codes.
Schedule appointments for the leadership and returns confirmation.
Other duties as assigned.