Executive Administrative Partner, Office of the Chief People Officer

The Aerospace Corporation • El Segundo, CA

3d • Onsite

About The Position

The Aerospace Corporation is seeking an Executive Administrative Partner to provide strategic administrative support to the Chief People Officer (CPO) and Deputy People Officer (Deputy DPO). As an integral member of the People Operations Leadership Team and organizational focal point, the Executive Administrative Partner will ensure that administrative functions enable and achieve operational efficiency and organizational effectiveness. This role supports the Chief People Officer with Executive leadership and Board-related coordination that involves highly sensitive and confidential information management. The Executive Administrative Partner works collaboratively with their peers and broader Administrative Operations team to provide exemplary customer service to our workforce, external partners and customers. This position is 100% onsite in El Segundo, CA.

Requirements

• High School Diploma, GED or equivalent
• Prior experience providing C-Suite/Executive level administrative support
• Mastery of administrative skills: project management, organization, attention to detail, exceptional communication skills (verbal & written)
• Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms
• Mastery of communication & interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making
• Ability to rapidly adapt to changing environments and anticipate executive, team and organization needs
• Ability to manage and protect highly sensitive and confidential information
• Ability to work independently and proactively deliver innovative solutions and resolve issues with minimal direction

Nice To Haves

• Experience with enterprise software packages such as Workday, Concur, SAP
• Experience conducting data analysis
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Current/Active TS/SSBI/SCI security clearance

Responsibilities

• Serve as the lead executive administrative coordinator on behalf of the CPO and DPO
• Engage and coordinate with senior leaders, various levels of management, Board of Trustees, external partners and customers
• Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making
• Lead special projects, track, manage and develop plans to achieve milestones within schedule
• Establish and maintain administrative organization structure of meeting notes, briefings, white papers and decisions for the People Operations leadership team and broader People Operations organization
• Provide support when needed to Corporate and People Operations initiatives and events
• Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service
• Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
• Prepare and send correspondence, emails, letters, presentations on behalf of executive(s)
• Provide input on corporate and organizational activities and decisions, with follow-up communications and coordination
• Execute proactive, and complex calendar, meeting, event planning, and data management
• Develop and manage CPO and DPO travel planning and expense reporting
• Provide mentoring, training and coverage when needed for the Administration Operations team

Benefits

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED