Executive Administrative Officer (NCS) - Baltimore City Recreation and Parks

Baltimore City•North Fort Myers, FL

1d•$78,588 - $125,740

About The Position

The Executive Administrative Officer provides executive-level administrative, strategic, and operational support to the Director of Baltimore City Recreation and Parks (BCRP). As a member of the Executive Leadership Team, this position serves as a trusted advisor and liaison to the Director, executive leadership, BCRP bureaus and divisions, City agencies, elected officials, contractors, consultants, and community stakeholders.

Requirements

Have a bachelor's degree from an accredited college or university.
Have three years of relevant experience.
Have an equivalent combination of education and experience.

Nice To Haves

A master's degree is preferred.

Responsibilities

Leads the execution of Director-assigned special projects and strategic initiatives, coordinating across bureaus and divisions to ensure project scope, timelines, resources, and deliverables are effectively managed.
Provides regular status updates and recommendations for addressing challenges or shifting priorities.
Serves as BCRP's lead for Board of Estimates (BOE) functions, including preparing, reviewing, and coordinating BOE agenda items, contracts, transmittals, and supporting documentation; collaborating with BBMR, the Law Department, and other City agencies; and representing BCRP at BOE meetings and pre-BOE conferences, as needed.
Provides executive-level support to the Director in the management and administration of the Department, including preparing agendas, briefings, reports, meeting materials, meeting notes, and follow-up items.
Exercises independent judgment in managing the Director's calendar, correspondence, telephone calls, inquiries, visitors, and requests for information; determine matters requiring the Director's attention and resolves or appropriately route matters that do not require executive involvement.
Serves as a liaison between the Director and BCRP personnel, City agencies, elected officials, regulators, contractors, consultants, and community stakeholders.
Responds to and coordinates the resolution of inquiries and constituent concerns.
Reviews correspondence, reports, memoranda, official documents, and other materials for accuracy, completeness, appropriateness, and quality prior to submission to the Director.
Researches, prepares, and analyzes complex reports, presentations, and briefing materials for the Director and executive leadership for meetings with the Mayor, Deputy Mayor, Chief Administrative Officer, City Council, and other stakeholders.
Supports the preparation and coordination of Executive Leadership Team (ELT) and Senior Leadership Team (SLT) meetings, including requesting and reviewing presentations, deliverables, and supporting materials.
Manages the routing and tracking of documents requiring executive review and signature and maintains appropriate records and tracking systems for the Office of the Director.
Supervises, directs, and evaluates assigned professional and administrative staff and provides guidance on daily operations, assignments, performance, and priorities.
Maintains confidential executive records, reports, audits, Office of the Inspector General referrals, deliverables, and other critical departmental information, ensuring appropriate organization, accessibility, and confidentiality.
Coordinates and supports Department-wide and City-wide projects, events, initiatives, executive site visits, employee recognition programs, engagement committees, and other activities on behalf of the Office of the Director.
Collaborates with BCRP leadership and administrative staff to collect, verify, track, and maintain data and information needed for operational reports, special projects, and executive decision-making.
Supports the management of Office of the Director communications and correspondence, including executive and departmental inboxes, internal and external communications, and responses to inquiries from City officials, employees, community members, and other stakeholders.
Reviews and coordinates administrative matters for the Office of the Director, including timesheets, leave requests, performance evaluations, equipment and supply requests, procurement documentation, and related operational needs.
Exercises sound judgment in managing competing priorities, identifying resources, addressing emerging issues, and making recommendations that support the goals of BCRP and the broader interests of the City and community, with an emphasis on equity.
Performs related work and special assignments as required.