Executive Administrative Coordinator

IU Health • Indianapolis, IN

2d • Onsite

About The Position

This is a full time Executive Administrative Coordinator position, Monday Friday, 8:00am – 5:00pm, onsite at Methodist Hospital in Indianapolis, IN. Join the IU Health team in a highly visible role supporting the Metro Region President and Chief of Staff. This position serves as a trusted partner to senior leaders, managing complex priorities, coordinating executive operations, preparing meeting and board materials, and helping drive key initiatives across the Metro Region. The ideal candidate is an organized, proactive professional who thrives in a fast-paced environment, anticipates needs, communicates effectively with leaders at all levels, and enjoys being at the center of strategic healthcare operations.

Requirements

• Bachelor's degree or equivalent years of experience required
• Requires 5-7+ years of relevant experience.
• Requires experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Nice To Haves

• Experience with matrix organization and complex work environment preferred.

Responsibilities

• Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President).
• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed.
• Manages work with minimal guidance and direction.
• Anticipates and proactively addresses administrative and technical issues and challenges as they arise.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc.
• Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Benefits

• Access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive