Executive Administrative Coordinator

Indiana University Health System•Indianapolis, IN

2d•Onsite

About The Position

Indiana University Health is seeking individuals who embody values of excellence, compassion, teamwork, and purpose to join their team as an Executive Administrative Coordinator. This is a full-time position, Monday-Friday, 8:00 am – 5:00 pm, onsite at Methodist Hospital in Indianapolis, IN. The role is highly visible, supporting the Metro Region President and Chief of Staff. The position serves as a trusted partner to senior leaders, managing complex priorities, coordinating executive operations, preparing meeting and board materials, and helping drive key initiatives across the Metro Region. The ideal candidate is an organized, proactive professional who thrives in a fast-paced environment, anticipates needs, communicates effectively with leaders at all levels, and enjoys being at the center of strategic healthcare operations. Indiana University Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

Requirements

Bachelor's degree or equivalent years of experience required
5-7+ years of relevant experience
Experience with Board of Director document preparation / materials management for top level executives
Strong proficiency in MS office (Word, PowerPoint, Excel)
Progressive experience in receiving, analyzing, and interpreting complex data and information

Nice To Haves

Experience with matrix organization and complex work environment preferred

Responsibilities

Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President).
Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed.
Manages work with minimal guidance and direction.
Anticipates and proactively addresses administrative and technical issues and challenges as they arise.
Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc.
Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).