Executive Administrative Business Partner

Opendoor • Toronto, ON

7h • Onsite

About The Position

We’re looking for an Executive Assistant (EA)/Office Manager to support leaders on our Executive Operations team. This role is focused on keeping leaders organized, meetings running smoothly, and day-to-day operations moving forward—while also providing light support for our growing Toronto office. This is a great opportunity for someone with a few years of experience who enjoys execution, coordination, and problem-solving, and wants to grow their career in executive operations.

Requirements

• Minimum 3+ years of experience in an administrative, executive assistant, office coordination, or customer-facing role.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and shifting priorities.
• Professional judgment and discretion when handling sensitive information.
• Proactive, dependable, and comfortable working independently.
• Familiarity with Google Workspace and modern collaboration tools.

Nice To Haves

• Experience supporting managers or senior leaders
• Exposure to office operations or workplace support

Responsibilities

• Manage calendars and schedule meetings for assigned leaders.
• Help resolve scheduling conflicts and keep meeting cadence organized.
• Coordinate meeting logistics, including agendas, pre-reads, notes, and follow-ups.
• Support leadership meetings and All-Hands.
• Draft and edit internal communications as needed.
• Book travel and submit expenses accurately and on time.
• Assist with onboarding and offboarding for leader-owned teams.
• Support recruiting coordination, including scheduling and candidate communications.
• Partner with Finance and Procurement on purchase orders and vendor coordination.
• Serve as the local point of contact for the Toronto office.
• Perform light, regular office checks to ensure the space is clean, safe, and ready for use.
• Coordinate with building management and vendors for basic office needs.
• Stock office supplies and shared amenities.
• Support local events, team gatherings, and engagement activities.
• Escalate facilities or safety issues to the central Workplace team as needed.

Benefits

• paid time off
• 12 paid holidays per year
• medical/dental/vision insurance
• basic life insurance
• 401(k) to eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees