Administrative Business Partner

Maleda Tech

2d • Remote

About The Position

At Maleda, we partner with high-growth, product-driven companies to build and scale world-class teams and operations. We are seeking an Administrative Business Partner who is highly organized, proactive, and thrives in fast-paced environments. This role goes beyond traditional administrative support, you will act as a strategic partner to senior leaders, helping optimize time, streamline operations, and ensure the team runs effectively. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs before they arise.

Requirements

• 4+ years of experience supporting senior executives or teams in a fast-paced environment
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage multiple priorities and adapt quickly to changing needs
• Strong communication skills, both written and verbal
• High level of discretion and professionalism when handling confidential information
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Experience working cross-functionally in dynamic, high-growth environments

Nice To Haves

• Experience supporting senior leaders at a technology or marketplace company
• Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management platforms
• Experience coordinating large-scale meetings or events
• Background in operations, project coordination, or program support

Responsibilities

• Manage complex calendars across multiple stakeholders, prioritizing competing demands with strong judgment
• Coordinate domestic and international travel, including itineraries, logistics, and expense management
• Plan and execute team meetings, offsites, and events (end-to-end logistics, agendas, and follow-ups)
• Act as a liaison across cross-functional teams, ensuring clear communication and alignment
• Support day-to-day operations of the team, including tracking priorities, action items, and deliverables
• Prepare materials for meetings, including presentations, reports, and briefing documents
• Handle sensitive and confidential information with discretion and professionalism
• Identify opportunities to improve processes, increase efficiency, and reduce friction for the team
• Assist with onboarding new team members and supporting team culture initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed