Executive Administrative Assistant

Lifepoint Health • Missoula, MT

20h • Onsite

About The Position

The Executive Administrative Assistant providing high-level administrative support to Company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Requirements

• High School Diploma or GED equivalent
• Minimum 3 years administrative experience.

Nice To Haves

• Associate’s Degree preferred.

Responsibilities

• Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
• Provide administrative support to one or more executives, often collaborating closely with their respective administrative support.
• Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plan, host, and facilitate activities such as cross-team meetings, social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
• Copy, scan, file, and track a variety of business documents and conduct research on specialized topics as required.
• Manage confidential business matter and communications.
• Participate in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executive be more productive, and reprioritize projects in the queue.
• Make travel arrangements and reservations for leadership and/or senior managers.
• Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
• Compose and type regular correspondence to include but not limited to invitations and informative material.
• Serve as point of contact between executive leadership and employees or other stakeholders.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Provide statistical and budget reports to leadership as needed or requested.
• Attend various executive meetings to keep pulse on business and help “connect dots” between others in the Company.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.
• Develop, implement and improve office policies and procedures.
• Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.
• Regular and reliable attendance.
• Perform other duties as assigned.

Benefits

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program – mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• Professional Development and Growth Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED