Executive Administrative Assistant

The Salvation Army USA Central Territory•Omaha, NE

6d•$26 - $29•Onsite

About The Position

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. This role will assist with the responsibilities and functions of the office of the General Secretary (GS) and Omaha Area Command (OAC) relating to program and office procedures. The position operates with a high degree of independent judgment and maintains close and highly responsive relationships to the daily activities of the General Secretary and Omaha Area Command.

Requirements

High school diploma or general education degree (GED) and 5-7 years of related experience.
Ability to be flexible and able to work on multiple projects or tasks simultaneously.
Advanced skills in Microsoft software including Word, Excel, Teams, and PowerPoint, along with the ability to access payroll, timekeeping, and personal data via a web-based system.
Good communication skills both written and spoken, and ability to maintain effective working relationships.
Correspondence and telephone responses should reflect a high degree of sensitivity and professionalism.
Demonstrated ability to handle confidential matters.
Must pass all applicable background checks.
Must possess a valid driver's license from the state in which you reside.
Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.
Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Nice To Haves

Associate degree in a related field may be given preference.
Willingness and ability to continue education or to learn new computer applications as needed.

Responsibilities

Maintain familiarity with the Policy & Procedure Manual, Finance Minute Book, and Orders and Regulations for Officers.
Field calls and inquiries, process incoming mail, handle routine correspondence, as well as schedule appointments, meetings, and maintain GS/OAC calendars as directed.
Maintain TEAMs Channels as well as SharePoint sites.
Assist in the coordination and compilation of items as related to the General Secretary’s areas of responsibilities including Men’s Camp, Men’s Outdoor Adventure, Officer Reviews, S.T.E.P.s, and GS portion of the annual New Officer Orientation Meeting.
Design and update various databases, program booklets, presentations, and other lists such as birthdates, anniversaries, DHQ Bulletin Board etc, as directed.
Review the GS/OAC e-mail as instructed, handle, sort or forward as appropriate.
Prepare agenda and provide minutes and other communication to attendees of the Coordinating Council.
Assist the Development Department’s facilitation of all Omaha Advisory Board and affiliate meetings.
Schedule Employee Committee meetings and distribute information as assigned.
Maintain GS bring-up system for follow-up action.
Prepare TSAMM proposals for the DFB agenda.
Maintain general, corps, and officer personnel files.
Maintain TEAMs Channels as well as SharePoint sites for the GS’s Office.
Assist with scheduling, staffing, and maintaining minutes of meetings under the supervision of the office to include: Employee Committee, All Staff Meetings, Coordinating Council and as directed, other committees.
Attend advisory board and other committee meetings, prepare minutes and arrange for refreshments as directed.
Provide breaks and coverage for front desk duties, as well as maintaining the list of DHQ employees to provide coverage.
Make travel and hotel reservations or arrangements when necessary and facilitate meeting locations and needed hospitality for attendees.
Drive when required.
Perform all other duties as assigned.