Executive Administrative Assistant
About The Position
This Executive Administrative Assistant position will be a key member of Medtronic’s Corporate Tax function based out of the Operational Headquarters facility in Fridley, Minnesota. This role provides executive administrative support to Medtronic global tax leaders, helping ensure efficient coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to tax leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team. The Executive Administrative Assistant will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, assist with tax notices and filings, coordinate special events, support local facility needs, and partner with tax professionals on special projects as needed. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
Requirements
- 6+ years of relevant administrative or executive support experience supporting senior leaders
- Experience managing complex calendars, meetings, travel, expenses, and confidential information
Nice To Haves
- Experience supporting finance, tax, legal, or other corporate functions in a matrixed environment
- Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites
- Strong action tracking, follow-up, and meeting coordination skills
- Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive
- Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools
- Familiarity with Concur, vendor coordination, or administrative systems
- Postsecondary education in business administration, office administration, communications, or a related field
- For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Responsibilities
- Manage complex calendars, meeting coordination, and scheduling priorities for Tax leadership
- Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up
- Track action items, decisions, deadlines, and priorities to support leadership accountability and execution
- Draft, edit, and route correspondence, meeting communications, and internal updates as needed
- Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools
- Coordinate domestic and international travel, expenses, and related logistics
- Support confidential and sensitive business matters with discretion and sound judgment
- Maintain organized digital filing systems, trackers, contact lists, and shared team resources
- Partner with internal teams and administrative colleagues to support consistent execution and communication flow
- Support tax professionals on tax notices and filings, as requested
- Assist with special projects, team events, local facility needs, and other leadership support as assigned
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
