Executive Administrative Assistant

TCWGlobal • San Francisco, CA

8d • Hybrid

About The Position

We are seeking a highly organized, proactive, and relationship-driven Administrative Assistant to support our CFO and CMO. This position requires a polished professional who excels in fast-paced environments, manages sensitive information with discretion, and collaborates seamlessly across multiple teams and global stakeholders.

Requirements

• Proven experience supporting senior leadership in a fast-paced, cross-functional corporate environment.
• Exceptional communication skills and the ability to build trusting relationships across multiple teams and organizations.
• Highly collaborative, representing the SVP with professionalism, warmth, and a relationship-focused approach.
• Strong organizational and prioritization skills with meticulous attention to detail.
• Proficiency with Google Workspace (Google Slides, Docs, Sheets, Calendar) and other collaboration tools.
• Ability to handle confidential information with discretion; NDA required.

Responsibilities

• Manage and coordinate complex, high-volume calendars across two global corporations.
• Anticipate scheduling needs, prioritize meeting requests, and ensure efficient time allocation.
• Serve as a primary liaison between the SVP and internal/external partners.
• Arrange end-to-end domestic and international travel, including flights, lodging, transportation, and itineraries.
• Ensure all travel details align with executive preferences and organizational guidelines.
• Plan, coordinate, and facilitate team off-sites (primarily in San Francisco), including venue selection, vendor management, agenda support, and day-of logistics.
• Partner with cross-functional teams to ensure seamless execution.
• Create, update, and refine presentations—primarily in Google Slides—for internal and external audiences.
• Assist with light project coordination, documentation, and team communications as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed