Executive Administrative Assistant

Medtronic • Mounds View, MN

19d • $72,400 - $108,600 • Hybrid

About The Position

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This position will be based in Mounds View, MN. The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations. The ideal candidate brings deep experience supporting senior medical or R&D leadership in complex, highly regulated environments and demonstrates exceptional judgment, discretion, and executive presence.

Requirements

• Minimum 6 years of experience supporting senior executives, preferably: CMO, Chief Scientific Officer, or R&D leadership
• Experience in Large medical device, biotech, or pharmaceutical organizations
• High School Diploma or equivalent

Nice To Haves

• 8 -10 years experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred
• Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies)
• Experience supporting clinical trials, medical affairs, or regulatory interactions
• Exposure to global product lifecycle management in MedTech
• Executive presence with confidence interacting at Board and ELT levels
• Highly proactive, solutions-oriented, and detail-driven
• Trusted partner who balances urgency with precision
• Calm, resilient, and adaptable under pressure
• Exceptional executive-level judgment and organizational agility
• Strong business and clinical acumen with ability to synthesize complex information
• Outstanding written and verbal communication skills
• Ability to operate autonomously in a fast-paced, matrixed, global environment
• Advanced proficiency in Microsoft 365 and executive collaboration tools

Responsibilities

• Serve as a trusted thought partner and operational extension of the CMO
• Anticipate priorities, risks, and opportunities across clinical, medical affairs, and regulatory initiatives
• Independently manage competing demands to protect and optimize executive focus
• Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities
• Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums
• Gatekeep requests and communications with a strong understanding of organizational dynamics
• Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart
• Prepare high-quality briefing materials, executive summaries, and decision documents
• Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through
• Support administrative and operational aspects of clinical development and medical affairs activities
• Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits
• Maintain structured oversight of confidential clinical, medical, and regulatory documentation (This role does not perform regulatory decision-making but enables execution and compliance readiness.)
• Act as a central coordination point between the CMO and global teams including: Clinical Development, Medical Affairs, Regulatory Affairs, R&D / Engineering, Quality & Compliance, Commercial & Market Access
• Navigate matrixed organizations and align stakeholders across regions and time zones
• Draft, edit, and manage executive-level communications, presentations, and internal updates
• Ensure clarity, consistency, and alignment with corporate and franchise strategy
• Handle sensitive communications with diplomacy and professionalism
• Manage complex global travel logistics, including international itineraries
• Oversee expense management and administrative compliance
• Anticipate and mitigate logistical challenges to ensure continuity of executive operations
• Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy
• Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements
• Serve as a role model for integrity, discretion, and professionalism

Benefits

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long-term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well-being program)
• Incentive plans
• 401(k) plan plus employer contribution and match
• Short-term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED