Executive Administrative Assistant

Scout Motors • Charlotte, NC

16h • $43 - $54 • Onsite

About The Position

The Executive Administrative Assistant provides administrative support to the General Counsel (GC) and VP, Commercial Operations (VPCO). This role requires exceptional organizational skills, professional discretion, strong communication abilities, and the capability to manage complex schedules and priorities. The individual will serve as a key partner to both executives, enabling effective leadership and operational efficiency across the organization.

Requirements

• 7+ years of experience supporting senior executives; C-suite support required.
• Proven experience in a fast-paced, high-demand environment handling shifting priorities.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).
• Ability to exercise sound judgment, maintain confidentiality, and operate with integrity.
• Project coordination or project management experience.
• Bachelor's degree or equivalent work experience.
• Valid driver's license required.

Responsibilities

• Manage complex calendars for the GC and VPCO, including scheduling meetings (including team and committee/working group meetings), coordinating availability, resolving scheduling conflicts and triaging calls, meetings and engagements.
• Handle travel arrangements, itineraries, and logistics for domestic and international travel.
• Prepare, review, and edit documents, presentations, reports, and briefing materials.
• Serve as the primary point of contact between the executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.
• Assist with budget tracking, invoice processing, and expense reporting for both executives.
• Monitor and manage incoming communications and correspondence, and prioritize items requiring executive attention.
• Organize and maintain team documents and information on the company intranet and document systems.
• Ensure timely and accurate communication between leadership and broader organization.
• Draft professional emails, announcements, and internal communications as needed.
• Coordinate and support execution of leadership and other meetings for the Legal and Commercial Operations Teams, including meeting attendance, logistics, special guest invitations, third party coordination, agenda creation, note-taking, and action-item follow-up.
• Build strong working relationships across all levels of the company to facilitate effective collaboration.

Benefits

• Competitive insurance including: Medical, dental, vision and income protection plans
• 401(k) program with: An employer match and immediate vesting
• Generous Paid Time Off including: 15 days planned PTO, as accrued
• 40 hours of unplanned PTO and 14 company or floating holidays, annually
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave
• Pay Transparency
• Annual performance bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive