EXECUTIVE ADMINISTRATIVE ASSISTANT (Administrative Assistant) - Range 20 / EXE

Municipality of Anchorage•Anchorage, AK

8d•Onsite

About The Position

The Executive Administrative Assistant supports the Assembly Program and Budget Analyst and the Municipal Clerk’s Office by performing financial, customer service, and administrative tasks. The position manages accounts payable processes, supports budget monitoring and reporting, and provides front desk, meeting, logistical, and general administrative support to the Assembly, its members, and the Municipal Clerk. Cross-training is required to ensure coverage and timely completion of essential Clerk’s Office tasks. This is an executive position with no union affiliation and serves at the pleasure of the Municipal Clerk of the Municipality of Anchorage. The position is in the Municipal Clerk’s Office at 632 W. 6th Ave, Ste. 250, and the stated work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

High school diploma, GED, or equivalent and four years of experience in office clerical and/or administrative work; or an associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance, or a similar discipline and two years of such experience; or a bachelor’s degree in one of those disciplines or a similar discipline and experience in office clerical and/or administrative work.
Must be a registered voter in Anchorage.
Must obtain State of Alaska Notary Public status within three months of hire.
Must pass a satisfactory background check, including criminal history, education, and employment history.

Responsibilities

Manage the accounts payable inbox and process invoices.
Prepare purchase requisitions and assist with contract development.
Prepare cash receipts, reconcile P Card transactions, and complete journal entries.
Monitor budget-to-actuals, run basic financial reports, and assist with budget projects as needed.
Greet and assist the public in person and over the phone, respond to general inquiries, and route calls and visitors.
Process mail and Municipal Clerk’s Office forms.
Provide administrative and logistical support to the Assembly, Assembly members, and the Municipal Clerk.
Staff committee meetings, prepare committee agendas, and record meetings.
Provide basic equipment troubleshooting.
Provide backup support for travel authorizations and expense reports.
Cross-train to ensure coverage within the Clerk’s Office and timely completion of essential tasks.