EXECUTIVE ADMINISTRATIVE ASSISTANT (Administrative Assistant) - Range 20 / EXE

Municipality of Anchorage • Anchorage, AK

9d • Onsite

About The Position

The Executive Administrative Assistant provides a full range of administrative and clerical support to the Municipal Clerk’s Office, Agenda Team, and Assembly under the direction of the Deputy Clerk. This is an executive position with no union affiliation and serves at the pleasure of the Municipal Clerk of the Municipality of Anchorage.

The role supports Assembly and Board and Commission operations, public-facing services, records and meeting logistics, and administrative tasks for the Assembly, its members, and the Municipal Clerk. Cross-training is required to provide coverage within the Clerk’s Office and ensure essential tasks are completed in a timely manner.

The position is based at 632 W. 6th Ave, Suite 250, and has hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Applicants must be legally authorized to work in the United States; the Municipality does not provide visa sponsorship. Employees in the Municipal Clerk’s Office must be registered voters in Anchorage. A State of Alaska Notary Public commission is required within three months of hire.

Requirements

• High school diploma, GED, or equivalent and four years of office clerical and/or administrative work experience; OR an associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance, or a similar discipline and two years of such experience; OR a bachelor’s degree in one of those fields or a similar discipline and experience in office clerical and/or administrative work.
• Must be a registered voter in Anchorage.
• Must obtain a State of Alaska Notary Public commission within three months of hire.
• Must be legally authorized to work and accept employment in the United States; visa sponsorship is not available.

Nice To Haves

• Progress toward International Association of Municipal Clerks (IIMC) certification.

Responsibilities

• Coordinate and draft Assembly Informational Memoranda.
• Assist with Community Council correspondence and bylaws.
• Prepare Assembly and Board and Commission calendars.
• Update Legislative Branch contact sheets.
• Monitor the Clerk’s Office general email inbox.
• Staff the front desk, greet and assist the public, respond to general inquiries, route calls and visitors, and process mail and Clerk’s Office forms.
• Assist with preparing and archiving meeting minutes in accordance with AMC 2.30.010.A.
• Record actions during meetings.
• Set up Assembly Chambers and maintain supplies.
• Support public inquiries and document distribution at meetings.
• Provide ongoing administrative and logistical support to the Assembly, its members, and the Municipal Clerk.
• Coordinate catering.
• Process travel authorizations and reimbursements.
• Assist with accounts payable tasks.
• Cross-train to provide coverage within the Clerk’s Office and perform essential tasks in a timely manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED