Executive Administrative Assistant

TeleWorld Solutions Inc•Plano, TX

About The Position

TeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic and high-level administrative support to Vice President-level executives and their leadership teams. This role will provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

Requirements

Bachelor’s 2 year degree or equivalent work experience required
Minimum 5 years of experience supporting VP-level executives and leadership staff
Proven expertise in executive schedule management
Strong executive-level communication skills
Experience coordinating domestic and international travel
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience preparing executive presentations, reports, and financial documentation
Ability to handle highly confidential and sensitive information
Strong organizational and prioritization skills with minimal supervision
Demonstrated ability to build cross-divisional relationships
Fluency in Korean and English (spoken and written) optional

Nice To Haves

5–7+ years supporting senior leadership
Experience acting as an information and communication manager for executives
Exposure to corporate, global, or multinational environments
Veteran or veteran spouse with expertise in telecommunications

Responsibilities

Manage complex and extremely active executive calendars
Prioritize and resolve scheduling conflicts proactively
Coordinate meeting logistics (location, AV setup, catering, materials)
Maintain detailed executive itineraries with precision
Ensure executives remain on track throughout daily schedules
Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
Screen communications and determine urgency and executive notification requirements
Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
Interpret and clarify requests; coordinate appropriate responses and follow-up actions
Maintain strong executive and industry relationships
Coordinate domestic and international travel arrangements, accommodations, and special travel needs
Arrange VIP visitor logistics and hospitality
Process and submit travel and expense reports accurately and in a timely manner
Review expense allocations and ensure budget alignment
Prepare agendas and meeting materials for executive, board, and committee meetings
Coordinate conference room scheduling and equipment readiness
Assist with planning and execution of internal and external events
Maintain office supply inventory and manage general office functions
Establish executive documentation standards and templates
Review and approve invoices, reports, and financial documents
Maintain records management systems
Support onboarding/offboarding processes, including IT access and equipment setup
Provide basic troubleshooting for hardware/software issues
Respond to organizational updates (org charts, seating charts, etc.)
Maintain strict confidentiality with sensitive executive materials