Executive Administrative Assistant - Richter Calgary Office

Richter • Calgary, AB

7h • Hybrid

About The Position

Richter is a Business | Family Office that provides strategic advice on business matters and on families’ financial and personal objectives across generations. With 100 years of experience advising at the intersection of family and business, Richter has developed an integrated approach to help business owners find sustainable success. Whether business, personal, or both, Richter is uniquely positioned to address the needs of Canada’s most successful entrepreneurs, private clients, business owners and business families and help them chart a clear path to shape their legacy for the future. Founded in 1926, Richter’s 600-person multidisciplinary team continuously innovates to create value for our people, clients, and community in Canada and in the US.

Top-caliber and precise, the Executive Administrative Assistant provides high-quality administrative support to Partners while contributing to a polished, well-coordinated office experience. This role combines executive assistance, office concierge support, and day-to-day coordination, requiring professionalism, discretion, strong judgment, and exceptional organizational skills. Experience in a prestigious hotel, premium hospitality setting, family office, or high-net-worth family environment would be considered a strong asset, as the successful candidate will be expected to deliver attentive, service-oriented support with accuracy, care, and follow-through. This individual will manage calendars, meetings, travel arrangements, communications, documentation, office logistics, and internal requests while helping create a responsive, welcoming, and client-focused environment for Partners, colleagues, clients, and visitors.

Requirements

• 5–10+ years of experience in executive support, office coordination, client services, prestigious hospitality, or a family office/high-net-worth family environment
• Experience supporting senior leaders, Partners, executives, or professional services teams
• Strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy, care, and precision
• High level of professionalism, discretion, adaptability, and service orientation, with an appreciation for top-caliber service standards
• Proficiency in Salesforce, with the ability to maintain accurate information, support reporting needs, and navigate client relationship management tools effectively
• Proactive, resourceful, solutions-oriented, and comfortable working in a dynamic office environment

Nice To Haves

• Experience in a prestigious hotel, premium hospitality setting, family office, or high-net-worth family environment would be considered a strong asset

Responsibilities

• Manage the Partner’s calendar, priorities, communications, and scheduling needs with strong attention to detail and discretion
• Act as a professional point of contact between the Partner, internal teams, clients, prospects, and external stakeholders, ensuring timely and polished communication
• Prepare agendas, organize materials, and track follow-ups to support clear alignment and effective execution
• Support business development initiatives by coordinating priorities, weekly planning, stakeholder touchpoints, and related administrative follow-through
• Prepare, consolidate, and coordinate reporting materials, updates, and recurring summaries for internal leadership and key stakeholders
• Handle confidential communications, sensitive information, and administrative matters with professionalism and sound judgment
• Oversee administrative workflows, including expense reimbursement, time entry support, and process coordination through relevant internal systems
• Provide elevated concierge-style support for the office, including internal requests, visitor needs, and day-to-day logistics
• Coordinate travel, accommodations, transportation, reservations, catering, and other business-related arrangements
• Support client-facing activities, office events, team gatherings, and internal initiatives with a polished, service-oriented approach
• Help ensure meeting rooms, shared spaces, and office touchpoints are prepared with care, precision, and attention to detail
• Deliver attentive, solutions-oriented support to Partners, clients, and visitors while addressing requests and issues promptly, professionally, and with discretion
• Identify opportunities to enhance the overall office experience, hospitality standards, and administrative efficiency
• Coordinate office-related requests and liaise with building management, vendors, suppliers, and service providers as needed
• Maintain strong, collaborative relationships with internal teams, external partners, and preferred vendors
• Help ensure the office environment remains organized, welcoming, and aligned with professional service standards
• Maintain knowledge of office resources, service providers, and operational processes to support seamless day-to-day operations
• Collaborate with relevant teams to support reception, hospitality, and operational initiatives across the office

Benefits

• Competitive group benefits, including group insurance, a Health Spending Account, savings plans, and employer contribution matching
• Employee and family access to a virtual healthcare network
• Employee and Family Assistance Programs, including consultations with mental health professionals
• Annual health and well-being program
• Competitive performance bonus
• Tuition reimbursement
• Professional dues reimbursement
• Academic incentives
• Talent referral bonus
• Client referral bonus
• Annual employee rewards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed