Executive Administrative Assistant

Hormel Foods•Austin, MN

10d•$22 - $31•Onsite

About The Position

Executive Administrative Assistant – Retail Sales - Corporate Office (Austin, MN) To save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time. Relocation is not eligible for this role. Applicants must not now, or at any time in the future, require employer sponsorship for a work visa. Applicants must be authorized to work in the United States for any employer. Position Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership within Retail Sales. This role requires exceptional communication skills, strong prioritization abilities, and the capacity to manage multiple tasks in a fast-paced environment. The ideal candidate will provide comprehensive administrative support, ensuring smooth operations and professional representation of the Retail Sales leadership team. Key Responsibilities: Calendar & Travel Management: Manage complex calendars for multiple executives, including scheduling meetings and coordinating travel arrangements. Organize and maintain vacation and travel plans using internal systems. Communication & Coordination: Serve as a liaison between executives and internal/external stakeholders with professionalism and discretion. Prepare agendas, materials, and take notes for meetings; ensure timely follow-up on action items. Administrative Support: Maintain and update Retail Broker Contracts and organizational charts. Manage email groups and handle HAM requests for Retail Sales. Coordinate and track expense reports, invoices, and purchasing card transactions accurately and promptly. Coordinate and track Retail Sales non trade events accurately and promptly. Event & Program Support: Assist in planning and coordinating business conferences, customer visits, and special projects. Arrange facilities, catering, and logistics for meetings and events. Reporting & Documentation: Maintain sensitive and confidential information with discretion and professionalism.

Requirements

Strong verbal, written, and interpersonal communication skills.
Excellent organizational and prioritization abilities with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Ability to work independently, exercise sound judgment, and manage multiple priorities.
Demonstrated problem-solving skills and proactive mindset.
Ability to produce accurate, high-quality work under tight deadlines.

Nice To Haves

Experience with invoice processing and expense management.
Background in coordinating and scheduling travel for executives.

Responsibilities

Manage complex calendars for multiple executives, including scheduling meetings and coordinating travel arrangements.
Organize and maintain vacation and travel plans using internal systems.
Serve as a liaison between executives and internal/external stakeholders with professionalism and discretion.
Prepare agendas, materials, and take notes for meetings; ensure timely follow-up on action items.
Maintain and update Retail Broker Contracts and organizational charts.
Manage email groups and handle HAM requests for Retail Sales.
Coordinate and track expense reports, invoices, and purchasing card transactions accurately and promptly.
Coordinate and track Retail Sales non trade events accurately and promptly.
Assist in planning and coordinating business conferences, customer visits, and special projects.
Arrange facilities, catering, and logistics for meetings and events.
Maintain sensitive and confidential information with discretion and professionalism.