Executive Administrative Assistant

JPMorganChase•Wilmington, NC

5d•Onsite

About The Position

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Marketing Growth and Innovation (MG&I), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team’s work by helping our teams succeed through effective calendar management and event setup.

Requirements

Over 3 years of prior administrative experience
Advanced organizational skills, ability and instinct to connect dots and escalate issues as required
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Sound application of English grammar, punctuation and spelling
Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management
Self-starter with ability to track and manage work across multiple priorities
Professional maturity and ability to remain calm under stress
Ability to provide and receive constructive feedback and coaching

Nice To Haves

Experience supporting at an executive or Managing Director level (or equivalent) or above
College degree

Responsibilities

Maintain complex and detailed calendars across various executives within the credit decisioning Unit
Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants
Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance
Organize all aspects of internal and external events, including catering and transportation
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio’s
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Manage priorities by understanding urgency, seniority, and importance of meeting content and participants
Respond to fire drills with poise and balance relative to other priorities