Administrative / Executive Assistant

TEKsystems•Fairfield, CA

6d•$25 - $25•Onsite

About The Position

Make an impact behind the scenes. We’re seeking a proactive, detail‑obsessed Administrative & Executive Assistant who loves coordinating complex schedules, keeping leaders organized, and turning moving parts into smooth operations. If you thrive on project coordination and high‑trust administrative work, this role is for you.

Requirements

Project coordination & administration expertise—you manage timelines, dependencies, and details with ease.
Exceptional written communication with polished, professional tone.
Meticulous attention to detail and strong organizational skills; you prioritize effectively and meet deadlines.
Sound judgment and the ability to handle confidential and sensitive issues with tact and diplomacy.
Technical fluency: proficiency across Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Typing speed of 40 wpm and comfort with general office machines.
Education: High school diploma or equivalent.

Nice To Haves

Knowledge of medical terminology (preferred).

Responsibilities

Maintain assigned calendars and coordinate complex schedules for leaders and teams.
Schedule, organize, and confirm meetings; manage logistics end‑to-end.
Print and distribute meeting packets and materials to stakeholders.
Create and process expense reports; track approvals and reconciliations.
Draft and format correspondence, forms, reports, graphs, and visual presentations.
Place catering orders and oversee on‑site meeting support.
Capture accurate meeting minutes and publish follow‑ups.
Develop, format, and distribute information to internal and external stakeholders.
Order and maintain department supplies; manage inventory.
Coordinate travel requests and arrangements (airfare, hotel, rental cars, registration).
Update organization charts; manage an effective filing system.
Create, submit, and track departmental training requests and other documents to completion.
Provide professional front‑line support: field calls, greet visitors, and direct inquiries.