Executive Administrative Assistant

Merakey•Hatboro, PA

6d•Onsite

About The Position

The Executive Administrative Assistant plays a crucial role in supporting the efficient operations within IDD in the Greater Philadelphia area. This position involves managing office supplies, handling billing and filing tasks, attending meetings, and providing administrative assistance across various programs. The ideal candidate should have excellent organizational skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality. Schedule: Monday-Friday, 8 am-4:30 pm

Requirements

High School diploma/GED required
One year experience as an administrative assistant

Nice To Haves

Proficiency with Microsoft Office Suite; familiarity with Teams, SurveyMonkey, Smartsheet, Zoom, and SharePoint
Strong analytical, communication, and presentation skills
Detail-oriented with excellent organization, time management, and ability to work both independently and collaboratively
Associate’s degree preferred

Responsibilities

Creates a welcoming well-organized office environment for consumers, visitors, and employees, responding to routine and non-routine basic to moderately complex inquires.
Answers telephones and gives information to callers, take messages, or transfer calls to appropriate individuals.
Retrieves information from a variety of industry specific software programs to create, compile, maintain and distribute reports/data and documents using Microsoft Office programs on an intermediate level. Provides basic analysis (e.g. outliers, missing data).
Coordinates the flow of information both internally and externally.
Resource for administrative operations policy and procedures.
Coordinate information to support projects/teams/department/site(s).
May participate in recruiting support and onboarding activities.
Maintains staff, consumer appoints by planning and scheduling appointments, meetings, conferences, teleconferences and/or travel. Resolves issues as required.
Organizes local events/celebrations which may include on/off-site catering and venue coordination.
Prepares and distributes agendas, notices, minutes and resolution for various meetings.
Performs all related duties as required

Benefits

Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume