EXECUTIVE ADMINISTRATIVE ASSISTANT

Baptist Executive Board•Dallas, TX

13d

About The Position

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs. BASIC FUNCTION: Support the Executive Director in administration, correspondence, and public relations.

Requirements

Ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings to include but not limited to clergy, laity, institutional staff/faculty, various Baptists organizations, churches of all sizes, cultural identities and worship styles, board and council members, Baptists of Texas and beyond.
Proficient ability to plan, administer, and report budgets.
Ability to provide strategic and logistical planning and facilitate meetings, conferences, workshops, and retreats as required.
Active membership in a church supportive of the BGCT during employment.
Ability to effectively manage personnel; administrative skills to include but not limited to staff selection, development, motivation, scheduling, and evaluation.
Excellent listening skills, interpersonal skills, and relationship building skills.
Excellent demonstrated leadership skills necessary to appropriately influence people to achieve a desired outcome.
Ability to travel to various geographic locations and some overnight stays.
Proficient client management skills.
Ability to maintain confidentiality.
Proficient ability to exhibit detail—oriented skills necessary to understand and manage a wide-range of information from a vast amount of entities.
Proficient ability to use various social media platforms (ie: Facebook, Twitter, Instagram).
Proficient working knowledge and ability to use various office software including, but not limited to, Microsoft Word, Microsoft Publisher, Microsoft Excel, and internet skills.
Basic understanding and ability to use Adobe InDesign and Adobe Photoshop.
Proficient ability to speak, read, and write English.
Ability to speak clearly and make self understood in face-to-face interactions; to articulate with accuracy on the telephone.
Ability to hear and receive verbal instructions, answer phones, and proficiently communicate in situations with some background noise.
Ability to concentrate on fine detail with some interruption; ability to focus attention on tasks for 45-60 minutes at a time on a continuous basis
Ability to understand and relate to the theories behind several related concepts; ability to remember verbal and written tasks/assignments from a few hours to long periods of time.
Ability to establish and maintain effective working relationships with staff, vendors, churches, committees, organizations, etc.
Excellent organizational skills; ability to multi-task.
Professionalism in the workplace to include professional and accurate communication with others.
Commitment to Christian principles and teachings both professionally and personally, with an understanding and commitment to Baptist distinctives.
Ability to use up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or 10 pounds continuously to move objects.
Work deals mostly with areas such as preparing and reading data and figures, reports; visual inspection involving small details. Although important, depth perception and field of vision (peripheral) are not as critical as the ability to distinguish small details and markings very near to the observer.
Ability to grasp, push, pull, carry or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination.
Ability to walk, stand, and sit, sometimes for prolonged periods of time.
Sufficient good health to properly discharge duties.

Responsibilities

Assist in the development and administration of the annual budget needs of the Executive Director’s Office and related Executive Office departments.
Assist the Executive Director in all administrative areas.
Manage calendar and travel for Executive Director.
Ensure that the responsibilities, authorities, and accountability of all direct reports to the Executive Director are defined and effectively communicated to a level of thorough understanding.
Provide leadership and clear direction to align staff performance with the organization’s mission, vision, values, priorities, and strategies.
Prepare and provide reports of the progress of work performed by the Executive Director’s Office for continued evaluation and development of ministries, events, and resources.
Maintain professional growth through continuing education, skill development, and professional involvement.
Manage and develop content for social media efforts.
Assist with the production and submission of the weekly update.
Write and edit articles, columns, and blog posts on behalf of the Executive Director at his request and with the support of the communications team.
Stay in communication with the office of Cooperative Program to share information about churches seeking affiliation and the status of recently affiliated churches.
Assist in coordinating follow-up communication and events that help newly affiliated churches connect with the executive director and the rest of the Texas Baptists staff.
Prepare and send church/minister anniversary certificates and awards as requested.
Manage information accumulation and publication of the BGCT Annual and Book of Reports.
Manage distribution of scholarships for children of BGCT employees.
Process mail and other correspondence accurately and timely.
Prepare, coordinate, write, and proofread letters, memos, spreadsheets, and other correspondence accurately and timely.
Assist in screening emails to the executive director, replying on his behalf as directed, and keeping the executive director apprised of emails that require his attention.
Answer phones promptly, take accurate messages, and respond to requests for information timely.
Attend meetings and participate in training as required.
Maintain an efficient follow-up system to ensure all deadlines are met.
Coordinate and prepare agendas for Executive Board and other meetings required for the Executive Director.
Maintain compliance with the Baptist General Convention of Texas policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements.
Coordinate communication with churches, organizations, and internal departments regarding speaking engagements, making sure they have the information they need and that the executive director has the information he needs.
Perform other duties as required.