Executive Administrative Assistant

JPMorgan Chase & Co.•New York, NY

22d•$37 - $63•Onsite

About The Position

Become an integral part of the Commercial and Investment Banking Strategy team, where you will have the opportunity to work in a fast-paced environment and no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality. As an Executive Administrative Assistant within Commercial and Investment Banking Strategy, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Requirements

At least five years of administrative experience
Proven experience supporting multiple senior stakeholders
Strong interpersonal, written, and verbal communication skills
Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes
Highly motivated, proactive, and able to remain calm and effective under pressure
Exceptionally organized and detail-oriented, with a strong commitment to accuracy
Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; must demonstrate sound judgment and urgency in handling high-volume scheduling demands
Team-oriented, with a strong commitment to collaboration and continuity of coverage
Demonstrates a willingness to go above and beyond
Proficient in Microsoft Office Suite

Nice To Haves

Experience supporting at the Managing Director level (or equivalent) or above
College degree is a plus

Responsibilities

Manage complex and dynamic calendars, including scheduling internal and external meetings and aligning across multiple stakeholders; coordinate preparation and distribution of meeting materials
Plan and execute conference events, including town halls, off-sites, team activities, and cross-functional initiatives
Manage a high volume of emails by prioritizing requests and responding promptly and professionally
Provide proactive support on overflow work, ad hoc requests, and special projects
Handle incoming calls with professionalism, triaging inquiries and escalating as appropriate while ensuring timely follow-up
Coordinate domestic and international travel arrangements, including logistics and itinerary management
Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines
Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support