Executive Administrative Assistant

HomeEquity Bank•Toronto, ON

1d•Hybrid

About The Position

The role is responsible for a wide variety of administrative duties in support of the Executive Team of the Bank (direct reports of the CEO), as well as acting as a backup to the Executive Assistant to the CEO.

Requirements

Completed post-secondary education or equivalent
Previous experience in a senior administrative support role, supporting multiple executives
Demonstrated knowledge and experience with latest office procedures and processes
Advanced verbal and written communication skills
Ability to maintain and build positive relationships with all organizational levels within HomeEquity Bank and external parties
Compose correspondence and prepare professional memos, letters, reports, spreadsheets and presentations
High level of confidentiality and discretion, especially when dealing with proprietary or sensitive information
Possesses sound judgment and demonstrates initiative, with the ability to work with minimal supervision/direction in managing own time and projects
A strong customer service focus, superior interpersonal and time management skills, the ability to effectively manage multiple tasks simultaneously
Able to work flexible or overtime hours and be on call to meet challenging and changing deadlines
Fully proficient with the use of current office technology - smartphones, tablets, laptops and other tools, as well as software applications (Microsoft Outlook, Teams, Word, PowerPoint, etc.)

Responsibilities

Prioritize and support day to day activities, meetings, guests, calendaring, emails, phone calls, commitments, appointments, to facilitate the most efficient use of time for executive members.
Assist with preparing travel schedules, booking travel arrangements and making reservations for senior management or executive staff.
Coordinate the logistical aspects of Executive Team programs, such as meetings, seminars, workshops, special projects and events.
Review all documents, reports and correspondence prepared for signature of the Executive for format, content, grammar and spelling, making edits as necessary.
Demonstrates solid judgment in acting as the gatekeeper of the designated Executive’s priorities and appointments.
Individual ad hoc projects for executive members.
Support the expense reporting and processing to ensure timely and accurate reimbursement.
Support the preparation presentations and draft reports, background documentation, and research.
Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of members of the executive team.
Support the facilitation of communication from department and business unit leaders, and project managers.
Provide front desk coverage during reception or office team scheduling conflicts and absences to ensure seamless daily operations and consistent service for internal and external visitors.

Benefits

Extended health and dental benefits
Employee & Family Assistance Program
Employer-Matched Group Retirement Savings Plan
Employee Share Investment Plan
Wellness initiatives including: a wellness account; virtual self-care programs and extended mental health benefits
Employee corporate discount for GoodLife Fitness
Professional development opportunities
On-the-job training
Educational Assistance Program
Paid volunteer time
Group RRSP/DPSP contributions