Executive Administrative Assistant (Onsite)

RTX•Middletown, NJ

21h•Onsite

About The Position

The Executive Administrative Assistant provides executive administrative support to the Vice President & General Manager of the Product Delivery Center and the Senior Director & General Manager of Operations for the Product Delivery Center as well as several other Directors on the Product Delivery Center leadership Team. This role requires a highly motivated, self-reliant, focused, and exceptionally organized individual who performs a wide range of administrative functions under minimal direction. The ideal candidate exhibits a positive can-do attitude, sound decision-making, and excellent problem-solving skills. They are resourceful, anticipate needs, and take initiative to find workable solutions.

Requirements

Bachelor's degree with at least 4 years of executive administrative support experience OR an Associate's Degree (or other 2-year post high school training) with at least 6 years of executive administrative support experience.
Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, etc.).
Experience interacting with all levels of an organization.
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Responsibilities

Performing administrative and clerical tasks with high attention to detail.
Managing calendars while ensuring that scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs).
Managing schedules to provide advance notice on important meetings to support appropriate preparation.
Screening/fielding incoming inquiries, scheduling requests, and effectively managing incoming and outgoing communications in an efficient and confidential manner.
Providing timely responses, as well as directing items to appropriate individuals for action and/or informational purposes.
Managing electronic distribution lists and organizational charts, confidential information and material on a regular basis.
Management and organization of executive email, supplies for the department, ordering and organizing as necessary across the Middletown Engine Center facility.
Maintenance of printed and posted material and updating of digitally presented material on displays across the Middletown Engine Center.
Processing and tracking of invoices, planning and arranging significant domestic and international travel, and processing and submitting expense reports in a timely manner.
Arranging catering for internal and external meetings.
Partnering with the Product Delivery Center Customers and Events manager in support of customer, partner, and supplier visits coordination.
Formatting of presentations and materials for various reviews.
Creating Word, Excel, and PowerPoint documents as required.
Partnering with Operations, Quality, Engineering, and Programs Leadership and their Executive Administrative Assistants to establish clear communication and coverage for one another, as required.