Administrative Assistant (Onsite)
About The Position
Collins Aerospace is seeking a highly capable Administrative Assistant to join their team in Cedar Rapids, IA. This role will provide dedicated support to the Executive Director of Global Technology Solutions and the Executive Director of RCP Engineering. Success in this position requires strong critical-thinking skills, sound judgment, and the ability to navigate a fast-paced, dynamic environment. The Administrative Assistant will act as an extension of their leaders, complementing their working styles while demonstrating Collins’ core values and maintaining the highest levels of professionalism, poise, and discretion. This position delivers comprehensive administrative support for engineering leadership, managing a wide range of responsibilities that require accuracy, confidentiality, and responsiveness. The ideal candidate will partner closely with leaders and stakeholders, anticipate needs, and ensure smooth daily operations across multiple priorities. This is a full-time, onsite role based in Cedar Rapids, Iowa.
Requirements
- Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
- Microsoft Office Suite experience
Nice To Haves
- Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
- Verbal and written communication skills.
- Experience supporting multiple leaders or engineering organizations.
- Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.
- Customer service skills and the ability to remain calm under pressure.
- Ability to quickly learn new tools and technologies.
- Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.
- Calendar management experience
Responsibilities
- Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars.
- Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities.
- Serve as the focal point for coordinating internal and customer meetings, managing all meeting logistics, catering, set up/ take down and site clearance.
- Collaborate with other administrative assistants to share knowledge and schedule activities across the business.
- Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting.
- Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress.
- Create and administer directorate Teams / SharePoint sites.
- Plan morale events, track and maintain directorate morale budgets, and assist leaders in determining requirements.
- May prepare materials for organization level meetings, All Hands meetings, and Skip Levels.
- Interface with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
- Maintain office supplies, including tracking, ordering, and organizing.
- Assist in tasks associated with hiring and onboarding of new employees.
- Provide backup coverage for teammates as needed for business continuity.
- Perform other duties as requested by leadership, including special projects as assigned.
Benefits
- Medical, dental, and vision insurance
- Three weeks of vacation for newly hired employees
- Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
- Tuition reimbursement program
- Student Loan Repayment Program
- Life insurance and disability coverage
- Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
- Birth, adoption, parental leave benefits
- Ovia Health, fertility, and family planning
- Adoption Assistance
- Autism Benefit
- Employee Assistance Plan, including up to 10 free counseling sessions
- Healthy You Incentives, wellness rewards program
- Doctor on Demand, virtual doctor visits
- Bright Horizons, child and elder care services
- Teladoc Medical Experts, second opinion program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
