Executive & Administrative Assistant
About The Position
Floowi connects top LATAM professionals with leading U.S. companies through remote talent solutions. Our mission is to make LATAM the world's premier hub for growth and excellence. Our client is a boutique mission-driven marketing and creative services agency that partners with cause-oriented organizations through retained and project-based engagements. Their service offering spans strategic planning, email marketing, social media management, fundraising, branding, and web development, with a focus on building long-term relationships with purpose-led clients across multiple operating entities. This role supports the owner of a three-business operation encompassing design, marketing, and client services. The Executive & Administrative Assistant will serve as a trusted operational partner, managing communications, calendars, digital workflows, and administrative processes across all entities.
Requirements
- 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or equivalent role.
- Demonstrated ability to manage executive calendars, email inboxes, and multi-entity operational schedules.
- Strong written and verbal English communication skills.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets); experience with at least one task management or productivity platform.
- High attention to detail, strong follow-through, and the ability to work independently and proactively.
- Comfortable handling confidential business and personal information with discretion.
Nice To Haves
- Prior experience supporting founders or executives across multiple business environments is strongly preferred.
Responsibilities
- Manage and prioritize multiple email inboxes across business and personal accounts, monitor incoming communications, and draft responses as needed.
- Coordinate calendars, schedule meetings, manage invitations, and ensure deadlines and appointments are accurately tracked across multiple business entities.
- Organize and maintain digital files, documentation, and project priorities using Google Workspace.
- Support administrative reporting, data entry, document preparation, and process documentation to improve operational efficiency.
- Assist with invoicing, invoice tracking, and routine operational and vendor follow-ups.
- Handle personal scheduling and administrative coordination, including appointments and family-related logistics.
Benefits
- Competitive salary in USD
- Remote-first flexibility. Work from anywhere.
- A monthly flexible benefits budget, in addition to your salary.
- PTO and paid U.S. holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
