Executive Administrative Assistant
About The Position
We are currently seeking an Executive Assistant for our Heavy Civil/Transportation Estimating Department in Chicago, IL. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers. There are many compelling reasons why exceptional people should consider a career with our company: Challenging, complex work Creative and innovative problem-solving environment Supportive, communicative managers who reward hard work Opportunities for growth, training, and development Flexibility in career path & progression Opportunities to work and live all over the United States
Requirements
- College degree in business, communications or related field is required
- Minimum of 5 years of experience in executive assistant role or similar role
- Ability to maintain discretion at all times
- Proficient with MS Office Programs (especially Word, Excel, and PowerPoint)
- Outstanding communication skills, both verbal and written
- Experience with data entry
- Experience with expense reporting
- Experience with planning and executing meetings
- Ability to take direction and prioritize responsibilities from 3 executive leaders
Responsibilities
- Maintains calendars for 3 Senior Executives
- Schedule meetings, conference calls, and video conferences
- Manage travel arrangements
- Manage executive expenses, and enter information in software for budgeting control
- Answer phones and field questions or complaints
- Anticipate problems and critical issues in scheduling meetings
- Write correspondence on behalf of the executive staff
- Handle confidential matters including onboarding, terminations, living allowances, and wage and salary information
- Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics
- Use strategic thinking to seek ways to improve and increase the effectiveness of the department and organization as a whole
- Review resumes for various positions and coordinate interview schedules and travel
- Create presentations and organization charts
Benefits
- Opportunities for growth, training, and development
- Flexibility in career path & progression
- Opportunities to work and live all over the United States
- Bonus and other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
