Executive Administrative Assistant

Xtend, Inc • Grand Rapids, MI

13d • Onsite

About The Position

Xtend and USA CUSO are seeking an Executive Administrative Assistant to provide high-level administrative support to executive leadership while helping coordinate board activities, company events, travel arrangements, and organizational communications. This role is ideal for a highly organized professional who thrives in a fast-paced environment, excels at managing multiple priorities, and enjoys supporting leadership teams through exceptional service and attention to detail.

This is a full-time, in-office position, 8:00am-5:00pm Monday thru Friday.

Requirements

• High School Diploma/GED required
• 2–3 years of executive administrative support experience required
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Exceptional organizational skills and ability to manage multiple priorities simultaneously
• Strong attention to detail and commitment to accuracy
• Excellent verbal and written communication skills
• Professional phone etiquette and customer service skills
• Ability to work independently and take initiative
• Experience handling confidential and sensitive information with discretion
• Ability to meet deadlines in a dynamic, fast-paced environment
• Willingness to work occasional evenings and support special events as needed
• Valid driver's license and ability to travel for meetings, conferences, and organizational events

Nice To Haves

• Associate degree in a business-related field preferred

Responsibilities

• Provide executive-level administrative support to the Xtend and USA CUSO Leadership Teams
• Coordinate executive calendars, meetings, travel arrangements, and special projects
• Organize, document, and support Board of Directors meetings and related activities
• Coordinate Leadership Team meetings, events, and strategic planning sessions
• Manage and maintain Board websites and related documentation for Xtend and USA CUSO
• Coordinate logistics for internal events, client meetings, conferences, and special functions
• Arrange gifts, recognition items, event materials, and milestone celebrations
• Prepare professional correspondence, reports, presentations, and meeting materials
• Facilitate communication between executives, team members, clients, and external partners
• Maintain organized filing systems, records, and administrative documentation
• Support after-hours events and organizational functions as needed
• Perform additional duties and special projects in support of organizational goals

Benefits

• You'll work directly with organizational leaders and play an important role in supporting strategic initiatives, board governance, and company operations.
• This position offers exposure to executive decision-making, opportunities to coordinate high-profile events and projects, and the chance to contribute to a collaborative, mission-driven culture focused on service excellence and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED