Executive Administrative Assistant
PCI GS•Reston, VA
•$100,000 - $120,000•Hybrid
About The Position
PCI Government Services, a subsidiary of PCI Federal, is seeking an Executive Administrative Assistant to support senior leadership. This position is hybrid with minimum 3 days onsite in our corporate Reston office.
Requirements
- Bachelor's degree; years of experience may be considered
- Minimum 10 years of experience, 5 of which is executive-level support
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
Nice To Haves
- Previous executive support in a GovCon environment strongly preferred
Responsibilities
- Manage complex executive calendars with a focus on maximizing time spent on highest-value activities
- Evaluate meeting requests and recommend: attend, delegate, or decline
- Proactively deconflict schedules and anticipate conflicts, deadlines, and prep needs
- Act as a gatekeeper for executive time, aligning requests to business priorities
- Own planning and coordination of recurring leadership forums (town halls, team syncs, business reviews)
- Prepare agendas, collect inputs, and ensure pre-reads are complete, distributed, and flagged for attention
- Capture decisions, track outcomes, and maintain decision logs
- Track action items across meetings, emails, and discussions
- Assign owners, manage deadlines, and follow-up to completion
- Monitor inboxes, Teams, and key channels for pending decisions and unresolved requests
- Track documents requiring executive review or signature (contracts, agreements, approvals)
- Work with Microsoft tools to manage taskings and follow-up (CoPilot, Planner, PowerApps)
- Draft clear, concise executive communications including emails, follow-ups, and reminders
- Coordinate executive-level communications internally (updates, announcements, leadership messages)
- Support external communications with customers, partners, and stakeholders
- Route requests to appropriate internal owners and ensure responsiveness
- Coordinate executive travel, accommodations, and itineraries
- Submit expense reports in compliance with company policy
- Support conference participation, meeting logistics, and event preparation
- Coordinate internal events, offsites, and executive engagements
- Provide daily/weekly executive action lists (key priorities, decisions needed, upcoming commitments)
- Highlight risks, bottlenecks, and urgent issues requiring attention
- Ensure executives are prepared for meetings with context, materials, and objectives
- Maintain up-to-date internal and external contact lists
- Maintain executive bios, headshots, org charts, and leadership materials
- Ensure access to current, approved company materials (decks, capability statements, past performance)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
