21R Executive Administrative Assistant

The Adam Corporation Group • College Station, TX

2d

About The Position

We are seeking a highly organized, business-mature, and professional Executive Administrative Assistant to support the CEO. This individual will serve as a strategic partner, ensuring the CEO’s time, priorities, and communications are managed with precision and discretion. The ideal candidate is tech-savvy, detail-oriented, and able to operate independently in a fast-paced, high-performance environment.

Requirements

• 7+ years of proven experience supporting C-level executives or senior leadership
• Ability to operate independently with minimal supervision
• Ability to anticipate needs and work proactively
• High level of discretion and emotional intelligence
• Strong business maturity and professional presence
• Excellent organizational, time management, and multitasking skills
• Comfortable working in a fast-paced, dynamic environment
• Excellent written and verbal communication skills
• Tech-savvy with strong proficiency in Microsoft Office Suite, advanced Excel skills. (Word, PowerPoint, Outlook calendar, i.e. pivot tables, formulas, graphs and data analysis)
• Ability to create and manage presentations using PowerPoint or similar tools

Nice To Haves

• Experience using artificial intelligence (AI) tools to improve work efficiency, automate tasks, and enhance data-driven decision-making
• Advanced Excel skills (pivot tables, formulas, data analysis)

Responsibilities

• Work independently to anticipate needs, proactively solve problems, and ensure priorities stay on track
• Manage the CEO’s complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts
• Track key initiatives, follow up on action items, and ensure deadlines are met
• Act as a liaison between the CEO and senior leadership, clients, and stakeholders
• Coordinate internal and external communications on behalf of the CEO with professionalism and confidentiality
• Support meeting preparation, including agendas, materials, and minutes
• Organize travel arrangements, itineraries, and expense reporting
• Prepare standard financial data and ad-hoc reports, create presentations, and executive-level documents
• Handle sensitive information with a high degree of discretion and integrity
• Continuously improve administrative processes and workflows
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees