Executive Administrative Assistant - Corporate Technology Workplace Solutions

Nationwide Mutual Insurance•Columbus, OH

11d•Hybrid

About The Position

Join Nationwide’s Technology team as an Executive Administrative Assistant, supporting three Executive Leaders and their teams in Columbus, Ohio. This role is crucial for enabling a Fortune 100 company to drive innovation and adopt new technologies. You will be responsible for orchestrating daily operations, ensuring smooth functioning, and supporting the dynamic organization. This is a hybrid position, requiring a minimum of 3 days per week in the Columbus office, with flexibility for up to 5 days as needed.

Requirements

Exceptional organizational skills, with the ability to handle disruptions and repriorizations.
Exceptional interpersonal skills and effective communication abilities.
Proficiency with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.).
Embrace new technologies.
Ability to foster strong relationships and partnerships, working independently or as part of a team.
Problem-solving abilities.
Detailed oriented.
Ability to take initiative.
Analytical and creative abilities to make sound decisions.
Desire to solve challenges.
Ability to perform a wide variety of confidential, detailed, and complex administrative functions.
Ability to coordinate meetings and make business and travel arrangement decisions.
Ability to plan, organize, and schedule own work.
High school, vocational or technical business school studies in secretarial science.
Typically, six or more years of related administrative assistant experience.
Knowledge of company policies and organizational structure.
Understanding of office practices and procedures.
Ability to make decisions and recommend solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates, and external contacts.
Ability to proofread own work and work of others for content and format accuracy.
Intermediate mathematical calculation skills.
Ability to build effective business relationships.
Regularly and consistently demonstrates Nationwide Values.

Nice To Haves

Some undergraduate-level coursework beneficial.
Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Nationwide experience is highly desirable.

Responsibilities

Orchestrate the daily operations for 1VP and 2 AVP's, providing top-notch support.
Support the dynamic organization.
Ensure everything runs smoothly, acting as the backbone of operations.
Perform a wide variety of confidential, detailed, and complex administrative functions.
Coordinate meetings and make business and travel arrangement decisions for leaders and their teams.
Plan, organize, and schedule own work.
Serve as an informal mentor to other administrative assistants in the office.
Focus on both daily and longer-range calendars for multiple leaders and teams.
Manage leaders' personal calendars as directed.
Coordinate travel plans for leaders and team, making mid-trip changes quickly when required.
Compile information for reports and presentations.
Screen communications for action items and due dates, bringing key items to the leader's attention.
Initiate necessary actions, such as follow-ups and prioritizations.
Draft responses for executive review, implementing their style into all communications.
Provide assistance with office procedures or processes that help the team be more productive and efficient.
Monitor departmental expenses and process expense reports in a timely manner.
Monitor expense reports submitted by executives and staff for accurate reporting.
Manage budget for meeting planning.
Conduct quality checks on invoices/accounts payable.
Input travel expenses and other expenses for payment; review and pass to office budget coordinator.
Keep current on Nationwide procedure changes, Human Resources policy changes, and business environment impacts.
Participate in special projects as assigned.
Perform other responsibilities as assigned.

Benefits

Medical/dental/vision
Life insurance
Short and long term disability coverage
18 days paid time off each full calendar year (pro-rated quarterly based on hire date)
Nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
Company-paid pension plan
Business casual attire