Temporary Executive Administrative Assistant – Compliance Support

Bet Tzedek Legal Services • Los Angeles, CA

3h • $85,000 - $93,000

About The Position

Under the direction of the President & CEO, the Temporary Executive Administrative Assistant – Compliance Support provides high-level, confidential executive administrative support during an organizational transition. The role helps ensure compliance matters remain organized, tracked, scheduled, documented, and addressed throughout the transition.

The position supports the Executive team with administrative work related to compliance, including coordinating meetings, organizing documents, tracking deadlines, following up on communications, and preparing routine administrative materials. While reporting to the President & CEO, the role receives functional direction from the appropriate Finance, Institutional Giving, Human Resources, Legal, and executive process owners for each matter. The position works with departmental staff, especially Legal, Finance, and Institutional Giving, to track progress on compliance-related matters.

The role requires attention to detail, discretion, reliability, the ability to manage multiple time-sensitive administrative tasks in a fast-paced nonprofit environment, and strong communication and collaboration skills. The position is temporary and is intended for someone who can help keep internal compliance work organized and on track during a transition period.

Requirements

• At least 2 years of prior administrative, executive assistant, project coordination, compliance administration, legal support, or nonprofit office experience.
• Strong communication and follow-through, including communicating professionally, asking clarifying questions, and following up to ensure administrative tasks are completed.
• Detail-oriented organization and the ability to maintain accurate records, manage deadlines, trackers, files, and approvals, and promptly escalate at-risk items.
• Strong proficiency with Microsoft Office, especially Outlook, Word, Excel, Power Automate, Lists, and Planner.
• Ability to learn shared drives, trackers, databases, and other administrative systems.
• Discretion and confidentiality when handling sensitive organizational, personnel, contract, funding, and compliance information, while following access controls, review protocols, records-retention standards, and limits on assigned authority.
• Interest in supporting Bet Tzedek’s mission, vision, values, and commitment to serving communities with professionalism and care.

Nice To Haves

• Experience supporting deadline-driven work, maintaining organized records, and coordinating across departments is strongly preferred.

Responsibilities

• Coordinate compliance-related meetings, appointments, and internal check-ins, including scheduling, logistics, agendas, minutes, and follow-up items, under the direction of the appropriate process owner.
• Communicate with staff, departments, outside partners, and service providers to gather information, confirm deadlines, and support completion of administrative tasks; refer matters requiring interpretation, judgment, approval, certification, or legal advice to the responsible process owner.
• Maintain complete, accurate, and organized compliance files, records, trackers, and administrative systems in accordance with established procedures, access controls, records-retention standards, and review protocols.
• Prepare, organize, and update compliance correspondence, reports, summaries, checklists, and other documents; identify drafts and route materials for departmental review and approval before external distribution or formal submission.
• Maintain current status records of outstanding compliance work, including process owner, next step, deadline, review or approval status, and escalation history.
• Support an orderly transition by maintaining handoff notes, organized source materials, current trackers, and a documented list of pending decisions, approvals, deadlines, and follow-up items.
• Monitor and track compliance communications, requests, reminders, deliverables, approvals, and deadlines; follow escalation requirements and promptly elevate missed, unclear, conflicting, or at-risk items to the responsible process owner and CEO/President as appropriate.
• Perform clerical and administrative work as required, including filing, copying, scanning, data entry, mailings, and coordination of compliance-related materials, consistent with assigned authority and established procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed