Executive Administrative Assistant

Johnson & Johnson • New Brunswick, PA

1d • Hybrid

About The Position

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role can be in Horsham, PA; Raritan, NJ or New Brunswick, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine In this role, the Executive Administrative Assistant will provide advanced administrative and strategic support to the Quality Platform - Synthetics and its leadership team. This role is critical to ensuring seamless operations, maintaining a professional and digitally enabled environment, and serving as a trusted partner who anticipates needs and drives operational excellence. The Executive Administrative Assistant will operate with minimal supervision, exercise sound judgment, and manage complex priorities in a fast-paced, global organization. This position requires discretion, agility, and adaptability to evolving business needs while enabling the success of senior leadership.

Requirements

• High school diploma required
• Minimum 8 years of advanced executive administrative experience supporting senior leaders in a global organization.
• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
• Strong experience with digital platforms and virtual meeting technologies.
• Exceptional organizational and prioritization skills with the ability to manage multiple priorities.
• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
• Demonstrated agility and adaptability in a hybrid work environment.

Nice To Haves

• Bachelor’s degree or formal administrative training preferred.

Responsibilities

• Manage a dynamic global calendar and prioritize commitments with precision.
• Coordinate complex domestic and international travel, as well as hybrid meeting logistics.
• Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.
• Maintain and optimize digital platforms (SharePoint, Teams, collaboration tools) for document management and communication.
• Prepare high-quality presentations and reports using advanced PowerPoint and data visualization tools.
• Handle sensitive information with the highest level of confidentiality and accuracy.
• Organize and execute large-scale meetings and events (US and global), including hybrid formats.
• Coordinate on-site and virtual logistics, manage agendas, track action items, and prepare concise meeting summaries.
• Support special projects and initiatives, ensuring timely execution and alignment with organizational priorities.
• Draft and edit correspondence, blogs, and portal communications to support team engagement.
• Manage distribution lists and digital communication channels.
• Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).
• Manage office resources and vendor relationships to ensure operational continuity.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED