Executive Administrative Assistant

FORETRAVEL INC • Nacogdoches, TX

24d • Hybrid

About The Position

The Executive Administrative Assistant supports the new owner of Foretravel Motorcoach by managing communication, coordinating priorities, organizing information flow, and ensuring operational continuity during the ownership transition. This role blends classic executive support with modern digital operations, requiring someone who is tech-savvy, resourceful, and comfortable working in a fluid, evolving environment. The position is partially remote with on-site presence in Nacogdoches as needed for meetings, document handling, and coordination with Foretravel leadership.

Requirements

• Tech Fluency: Comfortable with cloud platforms, shared drives, video conferencing, digital calendars, and modern productivity tools.
• Self-Starter Mindset: Able to anticipate needs, solve problems independently, and take initiative without constant direction.
• Adaptability: Thrives in a fluid environment with shifting priorities and evolving responsibilities.
• Professional Communication: Strong writing, clarity, and tone control when communicating on behalf of leadership.
• Organizational Strength: Ability to manage multiple tasks, track deadlines, and maintain structured systems.
• Discretion and Judgment: Handles confidential information with maturity and trustworthiness.

Nice To Haves

• Experience in Executive Support (even limited experience is acceptable if paired with strong initiative and tech skills).
• Familiarity with Manufacturing or Operations (helpful but not mandatory).
• Experience Supporting Remote Executives (ability to maintain alignment across distance).

Responsibilities

• Manage calendars, schedule meetings, prepare agendas, and ensure the owner is briefed and prepared for all engagements.
• Maintain digital files, dashboards, shared drives, and communication platforms, and assist with technology setup and troubleshooting.
• Draft emails, coordinate with internal departments, filter incoming requests, and maintain a professional communication presence on behalf of the owner.
• Track ownership transition tasks, follow up with department heads, and ensure deadlines and deliverables are met.
• Support special initiatives, research assignments, vendor coordination, and documentation needs.
• Manage sensitive information with discretion and professionalism.
• Maintain responsiveness and task ownership using digital tools to stay aligned with the owner's priorities when working remotely.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive