Executive Administrative Assistant
About The Position
The Executive Administrative Assistant provides high-level support to the President of Medtronic’s ENT Operating Unit and serves as a key administrative partner within the leadership team. The role coordinates executive priorities, communications, meetings, and organizational activities, serving as a central point of coordination across the business. It requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in support of executive and business objectives. The position is based onsite in Jacksonville, Florida, with regular office presence to support executive operations, leadership activities, and stakeholder engagement. Travel may be required up to 10%. Relocation assistance may be considered for the right candidate. The ENT Operating Unit develops technologies and therapies that help physicians diagnose and treat conditions affecting the ear, nose, throat, airway, and related structures.
Requirements
- High school diploma or GED and at least 6 years of administrative support experience.
- At least 4 years of experience supporting senior leaders at the Director level or above in a corporate environment.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
- Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
- Experience using AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.
Nice To Haves
- Associate’s degree or bachelor’s degree.
- Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
- Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
- Advanced PowerPoint skills, including developing executive-level presentations and leadership communications.
- Experience working within a global organization and coordinating activities across multiple geographies and time zones.
- Experience in the medical device, healthcare, life sciences, or another regulated industry.
- For baccalaureate degrees earned outside the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A).
Responsibilities
- Manage the President’s complex calendar, prioritize competing demands, and coordinate meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
- Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
- Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
- Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
- Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
- Manage highly confidential business information with professionalism, discretion, and sound judgment.
- Use Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.
Benefits
- Competitive salary and flexible benefits package.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Health Savings Account.
- Healthcare Flexible Spending Account.
- Life insurance.
- Long-term disability leave.
- Dependent daycare spending account.
- Tuition assistance or reimbursement.
- Global well-being program (Simple Steps).
- Incentive plans, including the short-term Medtronic Incentive Plan (MIP).
- 401(k) plan with employer contribution and match.
- Short-term disability.
- Paid time off.
- Paid holidays.
- Employee Stock Purchase Plan.
- Employee Assistance Program.
- Non-qualified Retirement Plan Supplement, subject to IRS earning minimums.
- Capital Accumulation Plan, available to Vice Presidents and above or subject to IRS earning minimums.
- Relocation assistance may be considered for the right candidate.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
