Executive Administrative Assistant

Zebra Technologies • Lincolnshire, IL

36d • $76,600 - $115,000 • Hybrid

About The Position

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about – locally and globally.

Come make an impact every day at Zebra.

Provides administrative and clerical support to E-Staff and Senior Vice Presidents. This involves arranging complex travel itineraries, scheduling complex meetings with various types of media and manages interfaces with vendors, third party contractual service providers, investors, members of Board of Directors, and customers. This role is a true partner to the executive, ensuring their time is optimized by strategically planning a calendar operating model and proactively managing the connectivity of deliverables and preparation. The ideal candidate will operate with a high degree of independence and discretion, anticipating needs and proactively managing a complex and dynamic schedule.
This role requires hybrid work (3 days in office/week) in the Lincolnshire, IL office.

Requirements

• HS diploma or GED required
• 6+ years of experience with 3+ years of experience supporting executive level roles
• Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
• Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

Nice To Haves

• Associates Degree or Above preferred
• Strategic Mindset: Ability to think ahead, understand business priorities, and strategically manage the executive's time and focus
• Proactive and Forward-Thinking: A "get it done" attitude with a proven ability to anticipate needs, take initiative, and operate with a sense of urgency
• Travel Requirements: Possible travel 1-2 weeks per quarter

Responsibilities

• Coordinates meetings by developing and managing a strategic calendar operating model, using sound judgment in managing complex calendars and potential conflicts for E-Staff members and Senior Vice Presidents
• Arranges and coordinates highly complex international travel reservations and itineraries
• Interacts with personnel at all organizational levels to coordinate activities, gather information, and prepare reports, exerting proactive influence across the organization to ensure alignment and timeliness
• Assembles materials for Board of Director and Committee meetings
• Documents and finalizes meeting minutes
• Handles highly confidential documents
• Interfaces with vendors, 3rd party contractual service providers, investors, members of the Board of Directors and customers
• Provides training and coaching for other administrative employees
• Identifies, initiates and implements improvements of work processes and the department
• Displays considerable judgment, initiative and political sensitivity

Benefits

• Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent.
• We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings.
• We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED