Executive Administrative Assistant

Trane Italia•Davidson, NC

3d•Onsite

About The Position

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go.

Requirements

Minimum 7 years of executive administrative support experience
Highly proficient in Microsoft Teams, Outlook, Word, Excel, PowerPoint, and collaboration platforms.
Strong planning, organizational, and event‑coordination skills with exceptional attention to detail.
Demonstrated ability to communicate effectively at all levels of the organization.
Ability to work independently, prioritize multiple tasks, and perform under tight deadlines.
Adaptable, flexible, and able to support extended hours when required.
Proven ability to handle confidential information with professionalism.

Nice To Haves

Bachelor’s degree preferred
Experience with Oracle, Windchill, Coupa, or similar systems preferred.

Responsibilities

Manage complex executive calendars, meeting logistics, and daily scheduling priorities.
Coordinate domestic and international travel, prepare detailed itineraries, and maintain required documents (visas, passports, badges).
Serve as the primary liaison for internal and external stakeholders, representing Trane Technologies with professionalism and discretion.
Oversee office operations for designated teams, including equipment orders, seating assignments, supplies, floorplans, and visitor registration.
Prepare, review, and route documents for signature; ensure accuracy, completeness, and compliance with company standards.
Create and maintain department files, reports, presentations, and SharePoint/OneDrive content.
Support quarterly business reviews, town halls, and other recurring reporting cycles, including slide deck preparation.
Manage all team purchase orders, P‑Card activities, expense reporting, invoice processing, and procurement tasks including supplier setup and navigation of procurement systems.
Plan and execute events, including team meetings, leadership meetings, volunteer activities, and site events.
Lead logistics for large internal and external meetings and customer events partnering with Meeting Services, AV, catering, facilities, etc.
Provide on‑site support for SLT Quarterly Meetings and other key engagements.
Prepare agendas, take meeting minutes, organize materials, and ensure rooms and technology are properly arranged.
Coordinate onboarding for new hires, including workspace setup, IT equipment, orientation on administrative processes, and system access.
Train leaders and team members on new applications and administrative tools as applicable.
Schedule and host meetings related to executive leader communications standard work, town halls and business unit development series.
Manage distribution lists, share team updates, and support communication flow across stakeholders.
Send reminders for invoice approvals, document signatures, and other actions required by leaders.
Handle customer complaints received by mail and route them appropriately.