Executive Administrative Assistant - Database Technology

Wells Fargo Bank•Iselin, NJ

18h•Hybrid

About The Position

Wells Fargo is seeking a highly accomplished Executive Administrative Assistant to support executives in Database Technology. In this role, you will provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports. You will perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions. You will also support projects, assist with budget planning and compile statistical data for financial planning. Additionally, you will act as an information source on group and company policies, receive direction from your supervisor, and exercise judgment within defined parameters while developing an understanding of the Administrative Support function. You will collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals, and interact with external customers.

Requirements

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Nice To Haves

Experience demonstrating proficiency with Domestic and International travel; Concur experience preferred
Proven ability to lead individuals and drive projects from initiation through successful completion
Advanced Microsoft Excel and PowerPoint skills
Strong interpersonal skills and the ability to interact and communicate with Senior leadership and other team members
Ability to articulate clearly and concisely in both written and oral communication
Strong interest in leveraging Artificial Intelligence (AI) and automation tools to streamline administrative tasks, improve workflows, and enhance the employee experience
Detail-oriented, highly organized, and proactive
Ability to multi-task and adapt to situations quickly
Ability to work independently with minimal supervision
Responds to requests and inquiries in a timely manner
Demonstrates sound judgment when problem solving
Works well in a team environment; demonstrates respect and collaboration
Ability and willingness to collaborate with teammates to ensure appropriate support and coverage
Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results orientation, and professionalism
Ability to adhere to confidentiality practices and guidelines

Responsibilities

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
Support projects
Assist with budget planning and compile statistical data for financial planning
Act as information source on group and company policies
Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Interact with external customers