Executive Administrative Assistant

Chobani • Plano, TX

4d • $82,500 - $129,800 • Onsite

About The Position

The Executive Administrative Assistant provides support to a Chobani Executive. This role involves handling multifaceted department logistics, managing calendars for meetings and conferences, coordinating travel and event management, and submitting travel and expense reports. The assistant will prioritize and handle internal and external correspondence, coordinate complex schedules, and plan customer-facing meetings. Responsibilities include agenda coordination, attendee logistics, room setup, catering, materials preparation, follow-up tracking, and ensuring a polished experience. The role also requires researching various topics, exercising independent judgment with confidential information, and providing executive, administrative, and analytical support. Composing and finalizing complex correspondence, reports, and documents, assisting with planning initiatives, maintaining filing systems and departmental records, and representing the Executive in their absence are key duties. Additionally, the position offers light office management support, including coordinating onsite meeting logistics, ordering office supplies, liaising with vendors, and ensuring a seamless employee and visitor experience. Special projects and other tasks as assigned will also be part of the role.

Requirements

• Bachelor’s Degree required
• The ability to maintain confidentiality is imperative
• 5-7 years providing administrative and/or personal support at the executive level required
• Strong experience within PC Microsoft Windows and MAC environments
• Advanced proficiency and strong working knowledge required in Microsoft Teams, Word, Excel, PowerPoint, Outlook, and Adobe Acrobat X
• Ability to work independently and quickly
• Must have good judgment and exercise the utmost discretion with confidential information
• Ability to prioritize work and provide a high level of customer service
• Excellent written and verbal communication skills

Responsibilities

• Handle multifaceted department logistics and calendars for meetings and conferences, including travel and event management
• Submit travel and expense reports in a timely fashion
• Prioritize and handle internal and external correspondence
• Coordinate meetings and complex schedules to accommodate the needs of the Executive and SLT
• Plan and manage customer-facing meetings, including agenda coordination, attendee logistics, room setup, catering, materials preparation, follow-up tracking, and ensuring a polished experience for internal and external stakeholders
• Research a variety of topics for the purpose of providing information and/or recommendations
• Exercise independent judgment in bringing information and issues relating to the operations of the department to the attention of the Executive
• Provide executive, administrative, and analytical support to the Executive to ensure timely and effective communications between the Executive and team members
• Frequently compose and finalize complex correspondence, reports, and other-format documents, using experience and judgment to decide what should be included in each document
• Assist with short and long-range critical planning initiatives for the Executive and their department
• Maintain comprehensive filing system; maintain accurate departmental records to ensure the integrity of the information
• Represent the Executive in their absence for the purpose of addressing matters that require immediate attention
• Provide light office management support, including coordinating onsite meeting logistics, ordering and organizing office supplies, liaising with vendors as needed, and helping ensure a seamless employee and visitor experience
• Work on special projects as assigned and complete other tasks as necessary

Benefits

• medical, dental, vision coverage
• disability insurance
• health savings account
• flexible spending accounts
• tuition reimbursement
• 401k match of 100% on up to 5% of eligible pay
• fertility and childcare assistance
• 12 weeks of parental leave at full pay after six months of continuous employment
• wellness resources which include an employee assistance program
• fitness discounts
• a wellness reimbursement
• on-site gym access (certain locations)
• a monthly wellness newsletter
• 120 hours of paid time off
• 11 holidays
• paid volunteer time off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive