Executive Administrative Assistant

Placon Corporation • Madison, WI

2d • Onsite

About The Position

We're looking for a highly organized, proactive Executive Administrative Assistant who thrives in a fast-paced environment supporting senior leadership. If you excel at managing complex schedules, coordinating high-level meetings, handling confidential information with discretion, and keeping executives operating at their best, this is a great opportunity to make a meaningful impact.

Requirements

• Experience supporting senior executives, leadership teams, or boards of directors
• Strong calendar management, meeting coordination, and travel planning skills
• Excellent written and verbal communication, including proofreading and professional correspondence
• High attention to detail with the ability to manage confidential and time-sensitive information
• Strong organizational skills with the ability to manage multiple priorities

Nice To Haves

• Experience with board materials, meeting minutes, or corporate governance processes
• Proficiency with Microsoft Office, Teams, and scheduling/expense systems
• Ability to anticipate needs, solve problems independently, and follow through
• Professional presence with strong judgment and a service-oriented mindset

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, travel planning, presentations, and expense reporting
• Coordinate Board of Directors meetings, shareholder meetings, executive meetings, and company-wide events
• Prepare and distribute agendas, board materials, reports, meeting minutes, and follow-up actions
• Manage confidential corporate records, contracts, and governance-related documentation
• Serve as a liaison between executives, board members, shareholders, employees, and external partners
• Coordinate travel, lodging, and logistics for executives, guests, and visitors
• Support financial processes including expense reporting, credit card reconciliation, and payment coordination
• Assist with customer visits, questionnaires, and internal communications
• Organize and facilitate Manager Business Meetings, ensuring smooth logistics and virtual connectivity
• Prepare and proofread executive communications, presentations, and organizational materials
• Coordinate company events, employee recognition programs, and community involvement activities
• Maintain office supplies, business materials, and executive resources

Benefits

• Competitive salary based on experience
• Competitive compensation and strong benefits package
• Opportunity to grow your skills in executive support and corporate operations

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed